World Health Organization
tendersglobal.net
Job Description
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Description
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Job profile summary
The incumbent will perform a variety of routine, administrative and clerical office support functions, contributing to the smooth and efficient running of the office/team/project or unit.
Key duties and responsibilities
The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office.
- Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information.
- Provide services to the office in protocol, administrative and logistics support for meetings,conferences, and events.
- Review, record, distribute and process incoming mail and correspondence, respond or draft routine responses, and proofread outgoin correspondence in accordance with established WHO guidelines.
- Initiate and process general administrative tasks in finance, travel, human resources and procurement on the enterprise resource planning system.
- Research, compile and organize information and reference materials from various sources for reports.
- Manage and update databases for mailing lists and other information and maintain electronic/ paper files.
- Ensure availability of office supplies and appropriate maintenance of office equipment.
REQUIRED QUALIFICATIONS
Educational qualifications
- Essential : Certificate of completion of secondary or high school.
- Desirable : Training in office administration.
Work experience
- Essential : A minimum of three years of work experience relevant to the position (general administration and office support).
- Desirable : Experience working with development organizations, such as, the United Nations.
Use of Language Skills
- Essential: Expert knowledge in English and local language
Functional knowledge and skills
- Good knowledge of organizational administrative and other procedures relating to the position, and their consistent application to work tasks.
- Communication skills including the ability to write/originate routine correspondence and reports using proper grammar, punctuation and style.
- Skills to maintain effective client relationships.
- Ability to perform protocol arrangements in accordance with established standards.
- Ability to administer official calendar, arrange meetings, schedules, itineraries.
- Ability to compile and organize information for the preparation of reports, meetings, and briefings.
- Ability to multitask and work independently when required.
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