![Food and Agriculture Organization](https://tendersglobal.net/wp-content/plugins/wp-job-manager/assets/images/company.png)
Food and Agriculture Organization
tendersglobal.net
Job Description
<!–
Description
–>
The Office Assistant works closely with a wide range of colleagues in the division/region, with central units and external clients, performing and coordinating office and management support services and providing procedural guidance and information.
Key Functions/Results:
- Screen requests for appointments with supervisor; maintain supervisor’s calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls; respond to queries and correspondence, often of a sensitive, confidential or technical nature.
- Coordinate office support services for meetings, trainings, seminars, committees and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications.
- Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications, often requiring knowledge of technical terminologies and/or detailed office procedures; carry out quality control functions for outgoing documents; proofread texts for adherence to format, grammar, punctuation and style.
- Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; coordinate with other units to ensure smooth running and expedition of work within the unit.
- Research, compile and organize background information and reference materials from various sources for reports, briefs and speeches; generate a variety of statistical and other reports from various databases.
- Coordinate the work of other office support staff, establish priorities and ensure equitable distribution of work; train new staff to relevant administrative procedures and practices and provide general assistance as required.
- Create and maintain the work unit’s filing and reference systems; review the efficiency of office procedures and make recommendations for improvements; update office websites.
- Perform other duties as required.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
Minimum Requirements:
- Education: Secondary School Education.
- Experience: Four years of relevant experience in office/management support work.
- Languages: Working knowledge (proficient – level C) of English.
- IT Skills: Very good knowledge of the MS Office applications, Internet and office technology equipment.
Technical Skills:
- Very good knowledge of communication and documentation standards.
- Very good knowledge of corporate computerized financial/travel/human resources systems and administrative procedures and policies.
- Very good knowledge of the organizational structure.
<!—
<!–
Recommend your friend
<!–
–>
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.
Related Jobs/Tenders
Showing 1 - 4 of 189843 jobs/tenders
-
BMS Service/Maintenance Engineer (Midlands)
SER LimitedBirminghamBirmingham- Contract
-
(Senior) IT Security Engineer (m/w/d)
Noris networkNürnberg, BayernNürnberg, Bayern -
Service Design and Transition Manager – Band C – Technology – Counter Terrorism Policing HQ
Metropolitan PoliceWest Brompton, South West LondonWest Brompton, South West London- Part Time
-
Köchin / Servicekraft Restaurant Seniorenheim (w/m/d)
Wuppertal, Nordrhein-WestfalenWuppertal, Nordrhein-Westfalen