Office Assistant

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Description

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• Provide all secretarial/clerical assistance and support to the Programme Coordinator and officers under EU-STREIT PNG programme as required;
• Provide administrative and secretarial support to the EU-STREIT Office for the timely provision of the needed arrangements for travel, training, procurement and other assigned tasks. 
• Process and follow-up on procurement requests (PR submission in i-Procurement), receipt goods (GRMS Receipt) and other tasks required as a procurement initiator in close consultation with Operations Officer. 
• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions; prepare draft responses to a wide range of correspondence and other communications,
• Schedule appointments and meetings; arrange travels and visits, notifying organizations and officials to be visited, receive visitors.
• Record Travel arrangements in FAO systems (GRMS), submission of required clearances (UNDSS TRIP) if required, processing and follow-up on Local Travel Authotization (LTA) and the required settlements after missions (TEC);
• Coordinate for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, review, etc., of drafted documents as required.
• Support and participate in, as appropriate, local tender opening panels and the Local Procurement Committee (LPC) and other designated roles.
• Submit e-requests in FAO ServiceNOW online dashboard as required. 
• Undertake any other duties as required.

• High school diploma in an Administrative related field;
• At least 3 years or more in administrative, secretarial or clerical experience;
• Working Knowledge of English;
• National of Papua New Guinea.

• Strong capability to administer secretarial/clerical assistance and support to the Programme Coordinator and officers under STREIT PNG programme as required.
• Facilitate logistical arrangements for meetings, workshops, and related events as and when required; and
• Excellent interpersonal relationship skills to ensure effective communication and coordination with other staff members.

• Familiarity with UN procedures, rules and regulations would be considered an asset;
• University degree (Bachelor’s degree) in an Administrative related field

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