Office Coordinator

Full/Part-time (40/32 hrs/week)

About Us

Founded in 1972, IFOAM – Organics International works as an agent of change, advocating for true sustainability in agriculture, value chains, and consumption. We are an international non-profit organisation with a membership base in around 100 countries, promoting a holistic approach to food systems based on the principles of health, ecology, fairness and care.

Are you someone with a ‘can do’ attitude, willing to work with a highly committed team of experts?

The Position

It’s an exciting time to join our team! We are in the process of implementing a new strategy. Join us to strengthen our global movement and the organisation and  support us to promoting the principles of organic agriculture around the globe.

We are looking for a dynamic person as our new Office Coordinator in the operations team. The ideal candidate will be a proactive team player with the ability to work collaboratively as part of a multicultural and interdisciplinary team.

You will support the core operations and administration in line with our organisational development.

Among many exciting challenges, you will be part of a team of about 20 people based in Bonn, Germany, reporting to the Senior Manager of Membership and Operations. We aim to fill this position as soon as possible.

Responsibilities:

Secretariat and Office Organisation

• Organise and maintain the day-to-day running of the office systems, premises and equipment efficiently and independently.
• Maintain internal and external communications and correspondence.
• Organise logistics for meetings and events, in Germany and abroad.
• Maintain and update our electronic database.
• Take responsibility of organizing visits of delegations to the office.
• Support the leadership team in organizing meetings.

Human Resources

• Coordinate staff recruitment and their on-boarding and off-boarding
• Support smooth running of regular HR processes.
• Implement Data Protection regulations.

Other Administrative tasks – (as working hours permit)

• Assist the Executive Director in operational tasks.
• Support the finance and membership team.
• Any other tasks as assigned by the supervisor.

Skills, Experience and Qualifications

• Bachelor’s degree in Business Administration, vocational training in office management or similar education (e.g. Bürokaufmann/frau);
• Personal Assistant diploma or certification is an asset
• 3+ years of relevant work experience as Office Coordinator or Team Assistant
• Experience in an NGO environment or in any international, intercultural and fast-paced environment is an advantage
• Open-minded and flexible, with a positive, can do attitude
• Excellent communication skills (verbal and written)
• Excellent task and time management skills
• Organisational skills and ability to work independently
• Enjoy multitasking
• Accountable and reliable team player
• Familiar with MS Word, PowerPoint, Outlook and MS Teams
• Familiar with the EU General Data Protection Regulation
• Good command of English and German (mandatory). Knowledge of other languages an asset.

Our Offer

We offer a full/part-time position (40/32 hours/week), initially limited to two years, with a probationary period of six months. IFOAM – Organics International offers an annual salary comparable to those offered by other international NGOs of a similar size in Bonn, Germany, for similar positions. The salary for this position is foreseen in the range between €34,000 to €39,000 per year depending on the level of experience.
The benefits package to support a possible relocation to Bonn will also depend on your location.

How to Apply

Please submit your application as a single file (PDF) by email to [email protected], indicating the title of the position you are applying for in the subject line. We aim to fill this position as soon as possible and will accept applications until the post is filled.

Your application must include a cover letter, your CV and salary expectations. Additional documents may be requested at a later stage. Shortlisted candidates will also be asked to provide the names and contact details of two professional references. Incomplete applications will not be considered.

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