Office Manager

A4E is looking for an Office Manager to join our team in Brussels. The successful candidate will help keep our working lives structured & fun, making sure our admin is in order & our members & staff are well taken care of.

THE IDEAL CANDIDATE WILL HAVE:

• A background in office management & administration, with min 3 years past experience working as office manager, PA to the Managing Director or equivalent post
• Strong organizational skills – you have an eye for detail, you understand the need for clear processes & following through
• Excellent people skills – you are our first point of contact for members & guests
• Excellent English (oral & written). Knowledge of French or Dutch is a plus
• Past experience of working in a membership organisation or a commercial company is a plus

ROLE & RESPONSIBILITIES

• Office management: manage suppliers, meeting rooms, general switchboard & contact email; welcome guests; travel arrangements for team
• Finances: support invoice process, liaise with accountant
• Support Managing Director (MD) with calendar, support organisation of Executive Committee & Steering Board meetings
• HR: onboarding of new staff, maintain staff policies up to date, organise team activities & help make A4E a fun & rewarding place to work
• Events: support with event logistics & contractual relations with suppliers, support with registrations/distribution lists
• Member Relations: first point of contact for members, manage distribution lists & access to shared workspaces

The role is based in Brussels & regular office presence is required.

WHAT WE OFFER

• A unique opportunity to work for an exciting industry as part of a dynamic & international team
• A flexible work environment & space to develop & challenge yourself

HOW TO APPLY

Please send a CV & a cover letter to [email protected] mentioning “A4E Office Manager 2024” in the subject line.

Deadline: 5pm, Wednesday 12 June 2024

A4E is an equal opportunity employer. Only short-listed candidates will be contacted. A4E is committed to the protection of your privacy & personal data – see our Privacy Policy.

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