About MUZUN:
Muzun for Humanitarian & Development (MHD) is a civil society and Non-profit organization registered in Turkey, Gaziantep since 2015.
MUZUN was founded by professional humanitarian workers engaged in the Syria response. We come from the communities affected by the conflict. We have set up this organization in order to support fellow Syrians with relief and non-relief assistance to maintain their under-pressured resilience and help them cope with the challenging conflict environment. In our work we focus on the most vulnerable including persons with special needs, children and women. As a grassroots organization, our work is community-led and therefore owned and sustainable. We have presence across Syria. MHD operates in Syria’s Northwest.
MISSION: Providing humanitarian and developmental services and assistance to the most vulnerable communities of displaced people and residents inside Syria and neighboring countries, men, women, and children to reach a Syrian civil society capable of facing the circumstances and involving them in the decision-making process and influence in its.
About the Position:
The Office Manager will be responsible for the efficient operation of Muzun’s office in Damscus. This role includes attending meetings, liaising with officials and stakeholders, and ensuring that office operations run smoothly. The ideal candidate will have 0-2 years of experience, a strong command of Arabic and English, and a Bachelor’s degree in Business Administration or a related field. NGO experience is a plus.
Duties and Responsibilities:
Office Administration:
- Ensure the smooth operation of the office, including overseeing daily administrative tasks.
- Maintain office supplies, equipment, and services, ensuring all resources are well-stocked and functional.
- Handle correspondence, scheduling, and other administrative duties to support the team.
Stakeholder Liaison:
- Represent Muzun in meetings with officials, partners, and other stakeholders.
- Serve as the primary point of contact for external communications related to office operations.
- Facilitate collaboration between internal departments and external partners.
Procurement and Logistics Support:
- Participate in procurement committee activities, including evaluating bids and selecting vendors.
- Coordinate office-related procurements and ensure timely processing of purchase requests.
Project Support:
- Assist project teams in administrative and logistical tasks to ensure smooth project implementation.
- Coordinate with field staff and ensure accurate documentation of project-related activities.
Documentation and Reporting:
- Prepare and maintain detailed records of office operations and activities.
- Ensure administrative documentation is accurately scanned, filed, and archived monthly.
Required qualifications:
- Education: Bachelor’s degree in Business Administration or a related field.
- Experience: 0-2 years of professional experience. NGO/INGO experience is an asset.
- Languages: Proficiency in Arabic and English (both written and spoken).
- Technical Skills: Proficient in Microsoft Office Suite, especially Excel.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Demonstrated ability to work collaboratively in a multicultural environment.
How to apply
Interested?
Interested applicants can apply for this position by sending a CV and one-page cover letter, both of which must be in English, to hr@muzun.org stating in the subject line (Office Manager) noting that applications without a subject line will not be considered.
Application deadline is 12 January 2025.
We encourage female applicants to apply for this position.
Adherence to Anti-Harassment, PSEAH, and Child Safeguarding Policies:
MUZUN strongly condemns all forms of Sexual Exploitation, Abuse, and Harassment (SEAH) as well as child abuse. The organization is deeply committed to ensuring the safety of beneficiaries, particularly children, in all its operations. MUZUN is dedicated to creating a secure environment for children and maintains a strict zero-tolerance policy against any form of child abuse and exploitation. MUZUN employees and affiliated individuals are expressly prohibited from participating in any discriminatory, harassing, or abusive behavior (including physical, sexual, or verbal abuse), intimidation, exploitation, or any other actions that infringe upon the rights of others, both within and outside of MUZUN.
The Office Manager – has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern, such as breaches of organization policies or codes of conduct, according to Muzun procedures.
MUZUN is committed to gender equity and to have a balanced and diverse workforce.
MUZUN strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.
We value all applicants; however, only those who are shortlisted will be contacted for interviews.
The process of shortlisting and conducting interviews may take place before the application deadline.