Office Manager

Office Manager

Part-time

EuroTech Universities Alliance

Brussels, Belgium

EuroTech Universities Alliance is hiring a part-time Office Manager.

We are looking for an experienced and committed Office Manager who can, among other things, ensure day-to-day management of finances and budget, while also assisting our Secretary General and other staff.

As Office Manager, you will also serve as Data Protection Officer and liaison with the bank, suppliers, and Belgian authorities, etc.

The deadline for applications is 16 April 2025.
Early applications are encouraged.

Read more about the application process and the position below.

About the role:

Responsibilities:

• Ensure day-to-day management of finances budget including bookkeeping;
• Administer payroll leave contracts personnel files;
• Provide administrative support in HR matters, including recruitments;
• Ensure compliance with legal and organisational standards including health safety;
• Serve as a Data Protection Officer;
• Assist the Secretary General and other staff with procurement of necessary materials and equipment;
• Ensure an effective liaison with the bank building owner suppliers and subtenants as well as the Belgian authorities;
• Ensure the functional running of central office tasks eg regarding IT stationery and meeting room bookings;
• Provide general logistical support for events workshops meetings;
• Other office management tasks linked to the above.

Required profile:

• 3-5 years relevant work experience, including in general administration and accounting;
• Relevant education, training or professional qualifications in office management and finance;
• Excellent command of MS Office especially Excel and Word (PowerPoint an advantage);
• Fluency in English (both oral and written) and French (Dutch an advantage);
• Excellent organisational skills and an eye for detail;
• Outstanding interpersonal and communication skills, including discretion;
• Problem-solving attitude;
• Flexibility and enthusiasm for working on a variety of tasks.

What we offer:

• Enjoyable working environment in a diverse and dynamic multinational team;
• Part-time contract (50%) of unlimited duration under Belgian law;
• Excellent salary package which includes holiday pay and end-of-the-year bonus, lunch vouchers, reimbursement of public transport, homeworking allowance, a pension plan, and a hospitalisation insurance;
• Extralegal holidays;
• Possibility to partially work from home (weekly presence in the office is required).

Application process:

E-mail your application (CV and cover letter) no later than 16 April 2025 to Anita Schneider, Interim Head of Brussels Office, anita.schneider@eurotech-universities.eu.

Please also indicate salary expectations.

Contact for further information:

• Anita Schneider, Interim Head of Brussels Office, anita.schneider@eurotech-universities.eu; or
• Maria Montoiro, Liaison Officer of Institut Polytechnique de Paris, maria.montoiro@polytechnique.edu.

About the Alliance:

Founded in 2011, EuroTech Universities Alliance AISBL is an international not-for-profit association registered in Belgium.

It is a strategic partnership of leading European universities of science and technology committed to excellence in research and jointly developing solutions to the grand challenges of society.

The Alliance’s current members are:

Technical University of Denmark, Ecole Polytechnique Fédérale de Lausanne, Technion – Israel Institute of Technology, Institut Polytechnique de Paris, Eindhoven University of Technology, and Technical University of Munich.

By promoting in-depth collaboration across research and education, as well as nurturing innovation and entrepreneurship, the Alliance combines the complementary strengths of its partner universities to jointly achieve multi-scale initiatives of high impact to society and to industry.

The Alliance also openly engages with all societal actors to raise awareness on the opportunities offered by science and technology.

The EuroTech Brussels Office is a service entity to the EuroTech partner universities and facilitates collaboration between them across the value chain of research, education, innovation, entrepreneurship and public sector consultancy.

The office consists of a Secretary General, a Communications Manager who also serves as Deputy Secretary-General, an Office Manager and four Liaison Officers from the partner universities. It collaborates pro-actively with a broad range of both internal and external stakeholders to stimulate collaboration and raise awareness of funding and policy opportunities.

Read more about the EuroTech Universities Alliance here.