Office Manager

Our Public Affairs consultancy is seeking an enthusiastic Office Manager to join our team. You will play a central role in keeping our consultancy running smoothly, be responsible for the overall management of our office and bring administrative support to our associations. With over 25 years of experience and a client portfolio made up of industry leaders, we offer the opportunity to work in a company that’s at the heart of fast-moving policy debates.

Are you a proactive multitasker that finds joy in keeping things running like a well-oiled machine? Do you thrive in a fast-paced, international environment where no two days are the same? If you’re ready to take ownership of our office operations and bring energy to our team – you might be the one we’re looking for!

Main Responsibilities:

• FPOC for all things office related and run the day-to-day operations of the office, such as:
• Coordinate office logistics and building management
• Liaise with syndicate, subcontractors, tenants and manage related contracts
• Ensure periodic maintenance of the office
• Help coordinate internal events
• Identify and implement office management improvements to enhance the workplace experience
• Manage premises compliance with legal requirements and standards (e.g. safety and fire protection)
• General administrative and finance support to several European and Belgian associations, such as:
• Contract creation and follow-up (clients and suppliers)
• Publication to the Moniteur Belge
• Support payment and invoicing processes (send out invoices, reminders…)

What We’re Looking For:

• Fluent in French and English
• Excellent communication skills to engage effectively with colleagues and suppliers
• Solid planning and organisational skills
• Relevant education and/or work experience, preferably in an international environment
• Solid knowledge of standard office software, especially Excel
• Assertiveness, flexibility, initiatives with a ‘can do’ attitude!

What We Offer:

• A dynamic and collaborative work environment in a modern workspace.
• Flexibility and autonomy in how you work.
• Opportunities to grow your skills across administration and association management.
• Competitive benefits, including full medical coverage, extra vacation days, training opportunities, etc.
• A strong company culture based on feedback and transparency.

How to Join Us:

Did you recognise yourself in our description? If so, please send your CV and cover letter detailing your relevant experience and qualifications to job@political-intelligence.com with the reference “2511”. We value individuality, variety and diversity, so feel free to express yourself in your own voice