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Office Manager

University of Idaho

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Position Details
Position Information

Internal Posting?
Posting Number SP004287P
Position Title Office Manager
Division/College College of Education, Health & Human Sciences
Department Department of Curriculum and Instruction
Location Moscow
Posting Context Statement
Position Overview The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:

  • Coordinate office functions and maintain office processes, procedures, and records
  • Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
  • Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
  • Support regular and non-routine meetings and events; coordinate complex travel arrangements
  • Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
  • Maintain individual and office calendars
  • Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
  • May supervise or direct the work of others
  • Other duties as assigned
Unit URL https://www.uidaho.edu/ed/ci

Position Qualifications

Required Experience
  • Three years performing administrative or office support functions
  • Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
  • Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education
  • High School Diploma or equivalent
Required Other
Additional Preferred
  • Bachelor’s Degree OR equivalent combination of experience and/or education
  • Providing customer service
  • Using complex software (such as financial and personnel records management systems) while completing administrative tasks
  • Managing calendars and/or scheduling
  • Interpreting, applying and explaining complex information
  • Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
  • One year of administrative support experience preferably in an academic environment
  • Detail oriented with strong writing, editing, organizational and analytical skills
  • Ability to communicate articulately and work effectively with individuals and groups such as faculty, administrators, peers, leadership and external constituents
  • Ability to work on one’s own initiative and be self-motivated
  • Experience using Banner
  • Experience maintaining electronic and paper-based filing systems
  • Experience balancing and coordinating workload for multiple projects
  • Knowledge of University policies and procedures
  • Office support functions
  • Interpreting and applying regulations, policies and procedures
  • Planning, organizing, implementing and evaluating special projects
  • Independently researching, compiling, developing and summarizing material for reports
  • Analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators
Physical Requirements & Working Conditions
Degree Requirement Listed degree qualification is required at time of hire

Posting Information

FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $22.42 per hour
Type of Appointment Fiscal Year
FTE 1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 02/09/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants Please submit a resume, contact information for three references, and a letter of qualification addressing the job responsibilities and qualifications. Applicants should submit these materials by February 25, 2024 in order to ensure first consideration.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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