Office Manager

Inland Seas Education Association seeks an enthusiastic, detail-oriented professional to join our team as our part-time Office Manager. This individual will be responsible for maintaining the smooth operation of a busy non-profit office. Duties will include tasks related to managing day-to-day office activities, human resource management, and maintaining non-profit requirements. This position requires a high level of organization, technology usage, multitasking, and problem-solving capabilities. The Office Manager reports to the Program Coordinator and will work closely with the entire ISEA staff to ensure effective office operations.

To apply, please submit a resume and cover letter to Program Coordinator, Izzy Cooper, at icooper@schoolship.org. References will be requested for final candidates. For full consideration, apply by August 3, 2025.

Primary Responsibilities:

Administration

• Oversee day-to-day office activities, interfacing with other staff, volunteers, and the public
• Manage ISEA office supply inventory and office equipment
• Input data into Salesforce and provide follow-up communications to donors
• Maintain filing systems and update as necessary
• Assist with ISEA event administration
• Assist with managing company G Suite including email and calendars, and permissions and staff access to technology and accounts.
• Support the Executive Director with staff communication and sporadic administrative tasks

Financial

• Support payroll vendor in the administration of staff payroll
• Oversee the process of tracking and recording all receipts (cash/non-cash)
• Coordinate office and dock rentals
• Process incoming donations and mail

Legal

• Manage, with Executive Director, contracts and government reports
• With the Executive Director, monitor compliance with government regulations relative to finances, IRS and other government regulations for nonprofit organizations
• Coordinate with Executive Director and Communications Coordinator, boat sales, including, but not limited to, contracts, record keeping, and government reporting

Human Resources

• Maintain and manage personnel records in accordance with government requirements
• Manage criminal background checks for employees and volunteers
• Manage drug testing program through the Maritime Consortium
• Maintain and manage contractor records
• Assist with HR policy documentation
• Support onboarding and offboarding efforts for full-time and seasonal staff in conjunction with the staff members’ direct supervisor

Program Operations

• Assist with public sail communications over the phone and through FareHarbor
• Assist in greeting schools upon arrival for their programs

Leadership

• Provide regular performance feedback according to established performance objectives
• Display passion and optimism; inspire respect and trust, mobilize others to fulfill the vision and mission; provide vision and inspiration to coworkers
• Support staff in decision-making and process improvement
• Exhibit objectivity and openness to others’ views
• Build morale and group commitments to goals and objectives
• Exhibit sound and accurate judgment
• Develop creative approaches to achieve objectives as obstacles arise

Skills/Prerequisites/Education

Required:

• 2+ years experience in an office environment
• Strong interpersonal, written and verbal communication
• Strong organizational and project management skills
• Skilled in Google Suite and Microsoft Office
• Must pass Criminal Background Check
• Associate’s Degree or equivalent experience

Preferred:

• Experience with Fareharbor, Salesforce, and Mailchimp
• Experience working in a non-profit organization
• Bachelor’s Degree in related field

Job Type, Compensation, Benefits

This is a part-time, non-exempt position. The ideal candidate will be able to commit to 24 hours/week.

Pay:  $23-$25/hour, pay will be commensurate with experience.

Benefits: Paid Holidays (5)

Location: Suttons Bay, Michigan

Inland Seas Education Association (ISEA) is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ISEA makes hiring decisions based solely on qualifications, merit, and business needs at the time.