Officer, Budget

The Officer, Budget is responsible for providing support primarily on budgetary matters and carrying out other administrative tasks as and when required. This role will entail dealing with colleagues across all levels in the Resident Offices (mostly Office Managers/Budget Officers, Banking Assistants as well as Head of Offices, Regional Directors, MDs and their Advisors) and various departments in the Headquarters such Finance Banking & Treasury team, Travel Office, Corporate Services, Procurement, Finance Ops. 

Accountabilities and Responsibilities: 

• Assist with analysing budget data and with preparing reports to provide insight to management in order for them to make well-informed decisions on their team’s budget.
• Provide support to regional management  with monitoring the team’s budgets, expenditure and reimbursement of expenses to ensure financial details are accurate and comply with the Bank’s procedures and policies.
• Analyse, review and validate expense claims relating to travel, hospitality and other expenditure to ensure adherence to the Bank’s policy and advise colleagues on procedures as necessary. Follow up on reimbursement of expense claims and monitor Corporate Card expenses to ensure all costs are recovered in a timely manner.
• Assist with the organisation of the annual event specifically aimed at providing training and sharing knowledge amongst RO Office Managers and budget Officers. Ensure the event is well organised and managed to a high standard and that any issues arising are resolved in a timely way, paying the utmost attention to detail and troubleshooting on the day to ensure that all runs smoothly and to time.
• Procurement – raising purchase orders, responsible for goods receiving in SAP and following up on the actual payment of the invoices. Responsible for monitoring consultancy and legal contracts and following up with the operational leaders on any related issues. Assisting with monitoring of the commitments and being involved in preparation of quarterly Accruals for Banking Contracts to ensure quality of inputs.
• On a daily basis, provide support to RO Office Managers and Budget Officers and other staff involved in budgetary work to ensure EBRD’s best practice is maintained.
• Assist with various monthly reconciliations for cost centre budgets in order to ensure the various budgets are up to date and correct. Year-end tasks – assist with preparation of travel accruals and banking, consultancy, legal accrua

Knowledge, Skills and Expereience:

• Accounting/book-keeping qualification would be an advantage or equivalent business experience

Experience/Knowledge:

• Knowledge of EBRD’s budgetary process desirable
• In depth knowledge of the Bank’s policies desirable
• Knowledge of the Bank’s systems desirable
• Excellent command of written and oral English
• Ability to build effective working relationships with colleagues at all levels in a multicultural environment
• Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
• Ability to prioritise & manage time, manage work, cope under pressure with continuously changing priorities, schedule own work and take initiative
• Excellent interpersonal and communication skills at all levels in a multicultural environment

Technical Skills:

• Strong numerical and financial skills with ability to accurately interpret financial information
• In depth knowledge of SAP or similar (financials/expenses)
• Highly proficient in Word and Excel

Source: https://jobs.ebrd.com/job/London-Officer,-Budget/1172521801/