Operations Analyst – P2

The Position:

The Operations Analyst provides strategic, financial, and administrative support for the effective execution of the Libya Country Office portfolios. The Operations Analyst reports to the Libya Country Representative and manages the operations team.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Operations Analyst (OA) ensures a fully accountable, well-managed, and results-oriented Country Office (CO). You will contribute your operational expertise to facilitate programme and project implementation in close collaboration with the CO’s programme staff. Participating in inter-agency coordination, you will foster a collaborative, client-oriented approach towards the CO’s programme team and UN community, supporting effective communication and cooperation with Headquarters (HQ).

You would be responsible for:

Ensure effective and accurate resource management:

• Ensuring strategic and efficient management for all financial resources, management and oversight, and provision of high-quality professional advice to Senior Management.
• Proper planning and expenditure tracking of available resources, ensuring financial policy compliance, establishing reporting structures, advising when deviations from regulations may be required, and proposing alternative solutions to meet outcomes.
• Monitoring of the project financial exception reports for unusual activities, transactions investigation of anomalies or unusual transactions.
• Maintaining timely provision of goods and services for the CO; managing negotiations following established procedures, regarding review and awarding of contracts.
• Supervising administrative staff at the CO, including monitoring implementation by service providers of HR entitlements (e.g., salaries and benefits).

Ensure implementation of operational and financial management strategies and procedures:

• Assessing operational and staffing requirements for implementation of the country programme, ensuring optimal staffing of the office and projects through timely recruitment and training of personnel.
• To support HACT assurance activities, review the results of micro assessments, spot checks, and audits, and take corrective measures
• Continuous analysis and monitoring of the project’s financial situation
• Supporting the achievement of programme and project results through your operational expertise, including personnel, sub-contracts, procurement, fellowships, and other project-related events.
• Overseeing and monitoring the implementation of corporate, financial, procurement, and HR policies and systems; ensuring personnel are trained on these.

Manage the budget of projects:

• Preparation and monitoring of project budgets.
• Regular analysis and report on the budget approvals and the delivery situation of projects.
• Elaboration of proper mechanisms to eliminate deficiencies in budget management.
• Ensuring that advance payments and direct payments for projects are properly reviewed and made on a timely basis, as well as ensuring that payment information is properly recorded into the Atlas system on a timely basis.
• Overseeing the management of UNFPA assets and facilities.

Ensure proper control:

• Elaboration of the internal expenditures’ control system, which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted, and travel claims and other entitlements are duly processed.
• All financial transactions are identified, recorded, and verified in compliance with IPSAS as outlined in the corporate policies and procedures.
• Control of accounts closure.
• Enhance program implementation efficiency by introducing agile workflows and fit for purpose SoPs
• Establish a proper Account Analysis System. Follow up with respective project colleagues to clear all outstanding accounting issues.
• Regularly monitors the Finance Dashboard and other indicators and takes appropriate actions.
• Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, and unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
• Support agile procurement activities
• Monitor FTP activation and reporting
• Act as a security focal point

Ensure facilitation of knowledge building and sharing in the CO:

• Organize training for project staff members on Finance.
• Synthesis of lessons learned and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.
• Ensure a continuous flow of up-to-date information between the CO and the Regional Office and HQ
• Participating in inter-agency meetings to ensure UNFPA interests are reflected in activities related to, e.g., common services and premises, financial arrangements, and security.
• Perform other job-related duties as assigned by the Representative.

Qualifications and Experience:

Education:

Advanced degree in business administration, public administration, finance, human resources, information technology or other related discipline.

Knowledge and Experience:

• A minimum of two years of progressively responsible professional experience in administration, finance, or office management.
• Experience in HACT modalities
• Experience in conducting Audit transactions and following up with counterparts on audit recommendations and implementation
• Experience in supervising and managing teams in high-risk countries is highly desirable
• Strong analytical and leadership skills.
• Strong verbal and written communication skills.
• Proficiency in current office software applications and corporate IT systems.
• Knowledge of IPSAS and/or IFRS is desirable.
• Experience in the production of accounts using a major ERP system, preferably PeopleSoft/Oracle, is desirable

Languages:

Fluency in English and Arabic is required; knowledge of other official UN languages is desirable.

Required Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Managing the organization’s financial resources
• Developing ICT standards and applications
• Providing procurement services
• Ensuring facilities and assets management

Managerial Competencies (if applicable):

• Providing strategic focus,
• Engaging with internal/external partners and stakeholders,
• Leading, developing, and empowering people, creating a culture of performance
• Making decisions and exercising judgment

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

To view the complete job description and apply to this position, click “Apply Now” below.

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