Operations and Administration Assistant

Position Overview:
The Operations and Administration Assistant is an entry-level role that provides essential support to both the office and program teams at the Maine Conservation Corps. This position plays a key role in ensuring smooth day-to-day operations and contributes to the success of MCC programs through strong organizational, administrative, and coordination support.

Location:

MCC Office: 54 Independence Drive, Augusta, ME, with fieldwork conducted throughout the state of Maine.

Time Requirement:

• 1 year commitment (minimum)
• 40+ hours a week
• Monday-Friday during training and orientation weeks.

Key Responsibilities:

• Maintain and organize physical and digital filing systems to ensure accurate and accessible records
• Support the processing of invoices for payment, including tracking and coordinating approvals
• Support meeting and event logistics, including scheduling, room setup, materials preparation, and follow-up
• Support the procurement of office supplies and equipment, ensuring timely and cost-effective purchasing
• Support the preparation and organization of materials for trainings, outreach efforts, and promotional events
• Assist in the review process of MCC member applications, including supporting criminal history checks
• Provide general administrative support to staff across programs
• Perform other duties as assigned to support MCC operations and programs

Qualifications:

• Must be a U.S. citizen
• High school diploma or equivalent and at least two years of relevant work experience
• Must be at least 21 years old
• Must submit to a criminal history check
• Must be approved to drive State vehicles by the Risk Management Division (clean driving record)
• Proficient computer skills, including Microsoft Office programs
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Clear written and verbal communication skills
• Ability to work independently and as part of a team
• Interest in conservation, service programs, or public sector work is a plus

Working Conditions:
This position is primarily office-based with occasional support needed for off-site meetings, trainings, or events.

Compensation and Benefits:

• Weekly compensation of $660-$770 per week based on experience(less taxes)
• Health Insurance, including dental and vision
• Maine State Park Pass
• Pro deals – discounts on outdoor gear
• Paid training (i.e. Chainsaw safety training, AmeriCorps Conferences, WFA)
• Paid vacation and leave time
• Networking and professional development opportunities