Operations and Supply Chain Supporter (Unpaid)

SCOPE OF WORK: The Operations and Supply Chain Intern supports Staff in managing inventory and logistics, as well as administrative duties as assigned. Interns will gain familiarity with organizing, collecting, tracking, and disbursing purchased and in-kind resources to refugee and immigrant populations resettled by the IRC. They will assist Staff in maintaining storage space, support procurement efforts, and satisfy recordkeeping and reporting requirements.

Minimum Qualifications:

RESPONSIBILITIES:

·Provides direct and administrative support services to the Operations team.

·Assist in managing the tracking, distribution, and organization of Contribution In Kind (CIK) items (ex: clothing, diapers, household goods, etc.).

·Organize and operate the CIK room for client distribution as needed.

·Data entry regarding CIK items and inventory

·Place CIK requests with development for items needed

·Other duties as assigned.

LEARNING OUTCOMES: learn how operations work in a humanitarian organization, and how supply chain processes are used to support the delivery of quality and timely goods and services to the clients of vulnerable populations most in need.

REQUIREMENTS:

·Knowledge or experience with data entry and admin processes is preferred

·Ability to maintain confidentiality regarding client information

·Strong verbal and written skills in English

·Punctual and reliable

·Strong intercultural communication skills; demonstrated ability to work effectively with people from other cultural backgrounds

·Driver’s license, personal vehicle, auto insurance, a clean driving record

·Technology requirements:

oInterns will be required to use their own technology tools to work on virtual opportunities.

oIRC is not responsible for any personal device expenses such as personal smartphones, tablets, hotspots, data charges, etc.

oAll personal devices must:

§Be kept current with all operating system updates and security patches,

§Use a password or PIN with a minimum of 4 characters to log onto smartphones and tablets and 8 alpha and numeric characters for a Laptop.

§Have lock screen set to 10 minutes or less with a password required to unlock the device

§Configurations must be set to delete all data or lock after 10 unsuccessful attempts to enter a password or PIN. Lock out period must be no less than 30 minutes.

Additional policy details will be discussed during orientation and training.

This position reports to the [Dustin Weil, Supply Chain Coordinator]

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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