Operations Assistant

tendersglobal.net

Job Description

Under the overall supervision of the Designated Responsible Officer (DRO)/FAO Ukraine Head of Office and the direct supervision of the Head of Operations/Operations Officer, while in close coordination/collaboration with Operations Specialist(s), Technical Officers, and administrative colleagues within the Support Services Stream.

Technical Focus:

The incumbent’s work impacts directly on the smooth and efficient operations of the field programme/project activities of the
Country Office. He/she supports in a broad range of programme, planning and budgeting activities requiring in-depth analysis and
interpretation of relevant policies, procedures, and practices. The incumbent provides procedural guidance to managers and staff in the Office in Ukraine.

Tasks and responsibilities:

The Operations Assistant will be responsible for operations support to FAO Ukraine, operations tasks run smoothly, ensuring
records are updated on a regularly and timely manner and for the followings tasks:

He/she is responsible for the day-to-day operations support of the field projects and will provide assistance in project planning, implementation progress monitoring and closures.
Acts as a focal point for assigned matters related to the daily operation of the FAO Ukraine country project(s)
Supports in the preparation of the project task force meetings and ensures the availability of secretarial support
Ensures timely provision of inputs for personnel, technical support services, sub-contracts, training, equipment/supplies and other needs related to project operations
Assists with the preparation of project work plans, monitoring progress and, where, necessary, identifies corrective measures to overcome operational constraints
Assists with the management of the project budget and prepares revisions as required
Assists the timely preparation and submission of project progress and terminal reports required (as specified in the project agreements), as well as contributing to the preparation of analytical reports
Assists with actions related to timely field project completion/closure, including identification of project follow-up requirements
Assists with the preparation and/or assessment of new projects
Ensures the data/documentation in the Field Programme Management Information System (FPMIS) uploaded for all pipeline and operational field projects in the country
Effective and efficient coordination and provision of the technical and operational support of the programme and project activities
Performs other related duties as required.

Candidates Will Be Assessed Against The Following:

Minimum Requirements:

Bachelor’s university degree in a field related to business or public administration
One year of relevant experience in office management, administration, accounting and/or audit, budget or finance
Working knowledge in Ukrainian (Level C or native) and working knowledge (Level C) in English
National of Ukraine

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2400345

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