Operations Assistant

About SEED: SEED is a women-led, local NGO in the Kurdistan Region of Iraq, dedicated to creating a thriving society by advancing social protection and human development. We support individuals, empower communities, and strengthen systems to drive lasting change and equal opportunity. With a focus on collaboration, we promote gender equality, protect children, combat human trafficking, and improve mental health and well-being. SEED’s holistic, locally-driven approach integrates transformational services, community development, training and education, and advocacy to create sustainable impact. SEED is committed to creating a just, equitable society where everyone’s rights are protected, with healthy families and strong communities, and a future where everyone can thrive.

Role of the Job Title: The Operations Assistant will play a key role in supporting SEED’s operations by ensuring smooth and efficient day-to-day processes. The position will provide direct support to the Operations team and collaborate closely with Procurement, Logistics, and Finance to ensure compliance, accuracy, and timely delivery of services.

Key Responsibilities:

• Provide operational support to ensure that all activities are effectively implemented, accurate, and up to date.
• Assist in managing stock, assets, fleet, facilities, and equipment to meet organizational needs.
• Follow up with program teams to ensure timely submission of documentation, including Purchase Requests (PRs), Advance Requests, and Travel Requests.
• Manage cash disbursement in accordance with SEED’s financial policies and procedures.
• Maintain accurate financial records, including daily cashbooks and outstanding advances, in strict compliance with SEED’s advance procedures.
• Monitor office cash levels, initiate cash requests when required, and ensure availability for planned activities.
• Collect and deposit cash at the bank, serving as SEED’s representative for daily banking activities.
• Support the preparation and transfer of documents to field offices, ensuring accuracy and timely delivery.
• Maintain strong documentation, filing, and reporting systems in line with SEED policies.
• Provide follow-up on all operational needs to ensure timely and effective completion.
• Perform other duties as required or assigned by the supervisor.

Key Values:

• Serve as a positive role model and SEED at all times.
• Treat all people with respect regardless of age, gender, religion, nationality, disability status, marital status, and ethnicity.
• Work collaboratively with all colleagues.
• Maintain a positive, cooperative attitude.

• Interested candidates are invited to submit their applications via this LINK.
• Applications will be accepted and reviewed on a rolling basis until the position is filled.
• Only complete applications will be reviewed. Only short-listed candidates will be contacted.

Safeguarding Statement 

SEED staff are expected to perform job duties and responsibilities professionally, respecting SEED’s Code of Conduct and Policies. SEED is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members as part of our commitment to a safe and harmonious work environment.