Operations Assistant

Job Overview: The Operations Assistant works with the Operations team, reporting to the Operations Coordinator to support day-to-day business operations and related administrative responsibilities for IRC’s offices in Tucson, AZ. The primary areas of responsibility are assisting with fleet management, IT, and vendor procurement as well as tracking office inventory, and assisting with facility improvements.

Major Responsibilities:

Responsibilities include, but are not limited to:

• Support Operations team with fleet management, vendor relations, and CIK, safety & security as needed.
• Support Operations team with paying office expenses, troubleshooting IT equipment/services, and maintaining office equipment inventory.
• Undertake general office, reception and administrative duties as requested.
• Work with HR Manager to assist with equipment dispersal and other related onboarding tasks
• Provide coverage for front desk operations to ensure clients and stakeholders are adequately served.
• Work closely with Operations team to support facility renovations, moves, and related tasks.
• Assist with maintaining office supplies, processing office supply requests, and managing inventory.
• Other duties as assigned.

Job Requirements:

Education: High School Diploma or equivalent required.

Work Experience:

• Minimum of two years’ experience strongly preferred.
• Demonstrated Skills & Competencies:
• Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes; database familiarity is a plus.
• Proven organizational experience with the ability to juggle multiple tasks, set priorities, effectively manage time, demonstrate timeliness, and meet deadlines with accuracy and attention to detail.
• Ability to effectively communicate and work as a team member with collaborative partners, the community, and clients in a cross-cultural, multi-disciplinary environment.
• Ability to work independently and as part of a team.
• Professional fluency in written and spoken Spanish/English.
• Ability to work on-site for a minimum of three (3) days per week.
• Valid driver’s license and access to a personal, insured vehicle.
• Must possess or be eligible to receive an Arizona fingerprint clearance card.

Working Environment:

• A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities.
• Occasional domestic (non-local) travel required; up to 10%.
• May require occasional weekend and/or evening work.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12-month time period.