Operations Assistant

As Operations Assistant you will provide administrative support to SG-AFNR activities. The incumbent will provide administrative support in project administration, project processing activities related to loans and Technical Assistance (TA), and database management.

You will:

• Manage correspondences and documents for the supervisor, compose routine letters independently, review documents before supervisor approval, handle incoming mail, ensure timely outgoing correspondence, and maintain a filing system for documents and database within the team.
• Ensure the effective coordination of supervisor’s schedule by maintaining calendar and arranging appointments, meetings, travel, and accommodation as specified by the supervisor and in accordance with ADB procedures.
• Ensure accurate updating of event’s database, including knowledge dissemination activities.
• Support the preparation of necessary loan/TA documents and processing of these documents in accordance with ADB quality and procedures.
• Support the preparation and administration of TAs and/or projects for the selection process of consultants, processing of claims, contract variations, internal memos and preparation of TA and Project Completion Reports, back-to-office reports, under the guidance of the international staff and/or project officer.
• Assist the international staff in project processing and implementation, including administrative support for project documents (such as Report and Recommendation of the President, project/program concept notes, Technical Assistance Reports, Technical Assistance Reports, and project implementation memos and documents), and logistical support for project meetings and missions.
• Provide back-up support to the Senior Operations Assistant in the latter’s absence or relieve other operations assistant, as necessary.
• Perform other duties that may be assigned as reflected in the incumbent’s workplan.

Qualifications

You will need:

• Bachelor’s degree in finance, business administration, public administration, or other fields combined with relevant experience.
• At least 5 years relevant professional experience in multilateral organizations.
• Advanced computer skills with sound knowledge of common word-processing, spreadsheets, and proficiency with computer-based applications.
• Good interpersonal and cross-cultural skills with ability to liaise and work effectively with individuals from different professional and cultural background.
• Demonstrable experience in working across multiple teams and organizing events
• Excellent oral and written communication skills in English

Source: https://www.adb.org/careers/240402