Operations Assistant

Details

Mission and objectives

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias, or favouritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic, and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries.
Therefore, the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Context

Under the supervision and guidance of the supervisor, the Operations Assistant is responsible for executing a broad variety of routine tasks with special emphasis on digital filing and audit preparation and some specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes, and policies.

Task description

Support to various functions of the Operations for UNICEF Papua New Guinea. The support is to include the following duties and responsibilities:
• Prepare and maintain organizational records and files, ensuring all the information is up-to-date and accurate.
• Support in audit preparation and digitalization of files.
• Prepare and circulate internal and external advertisements for recruitments.
• Grant support at the various stages of the recruitment process as needed.
• Support in collecting references and academic verifications.
• Assist the Office in organizing meetings, courses, workshops and events of various duration and scale; prepare
and distribute the event materials, search for suitable venues and make reservations for events. Prepare and
maintain the related agendas.
• Take minutes of meetings, ensuring accuracy, attention to detail and coherence.
• Technical Support to consultants (with invoices and documentation).
• Support the Office with transportation process, i.e. transportation needs, availability of drivers and means
of transportation. Timely communicate the arrangements and any changes to requestors.