Operations Assistant (GS5/FT), Bujumbura, Burundi # 62874

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a champion

In Burundi, UNICEF has a very diverse portfolio of responsibilities but all with the same objective which is to assist the Government and other stakeholders to fulfill children’s economic, social, cultural, political, and civil rights. The UNICEF country program in Burundi aims to improve the lives of children and women in the following key areas: Child and maternal health, Nutrition, Education, Child Protection, Water, sanitation and hygiene, Social Policy and Advocacy, Adolescent empowerment and community resilience, and Humanitarian response.

How can you make a difference?

Under the general supervision of the Deputy Representative Operations, the incumbent performs operations related functions in terms of providing assistance in the areas of administration, Human Resources, Supply&logistics, Finance and ICT; performs variety of information gathering, monitoring technical and administrative services and filling in support to Operations activities. with the following Key functions, accountabilities and related duties/tasks:

• Assists the Chief of Operations in drafting periodic and statutory reports for submission to Regional Office or HQ as well as, evaluations and justifications, as required, on Operational issues.
• Searches office files and records relating to a variety of topics for information and reference; assists the Chief of Operations in preparation responses to address any queries required by Regional Office and HQ.
• Organizes section meetings and takes minutes, circulate as required and ensures follow up on agreed actions and/or implementation of recommendations therein. Requisitions office supplies and equipment for Operations staff and monitor usage to ensure availability and timely request of the same.
• Arranges appointments and maintain supervisor’s calendar, receives visitors, places and screen telephone calls and answers queries with discretion.
• Maintain section files and other office records. Ensures office internal policy and process, and internal control (ToA, VISION role mappings) documents are filed for easy retrieval.
• Monitors Management Indicators dashboard (operations components) and circulate reports periodically to concerned units.
• Performs other duties, as required.

If you would like to know more about this position, please review the complete Job Description here:  JD Operations Assistant GS-5 FT 2024.pdf

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Completion of secondary education; proven shorthand and typing ability; thorough knowledge of modern office procedures; ability to operate word-processing equipment may be required; good skills in web navigation, and usage of web-based database and SharePoint. For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.
• Work Experience: Five years of secretarial experience or experience in related areas such as administrative, clerical, reporting activities etc.
  Experience with UN is considered as an asset
• Language Requirements: Fluency in French and working knowledge of English is required.

The following desirables:

• Experience with UN is considered as an asset

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female applicants and people with disability are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.