Operations Associate

Position description

The Women’s Environment and Development Organization (WEDO) is a women’s global advocacy organization based in New York. Officially founded in 1991 in the run-up to the Earth Summit (UNCED, 1992), WEDO, a champion for women’s rights, has built a reputation as a trailblazer in promoting human rights, gender equality and the integrity of the environment, notably in sustainable development. 

Position Summary  

The Operations Associate plays a crucial and dynamic role in supporting the day to day operations of the organization, while also fostering staff and organizational growth within WEDO. They will support functions that promote a positive work culture and facilitate the implementation of WEDO’s mission. This role offers excellent growth potential. 

Responsibilities Include, but are not limited to: 

Human Resources (10%): 

• In collaboration with external HR team, support processes around hiring and transition, ensuring compliance with policies and collaborating with relevant staff members; 
• Support yearly contract coordination and renewal processes for global contractors; 
• Support external HR team with onboarding, orientation, and annual mandatory compliance training for all staff and full-time contract employees; 
• Circulate timesheet submission reminders and edit time off in HRIS system (PTO, comp time, etc)  
• Revise staff handbook policies and procedures as needed, conducting periodic reviews; 
• Assist third-party accounting and HR partner with benefit open enrollments, year-end 1099s and W-2s; 
• Apply for US state registrations for employees in new states. 

Board Support (10%): 

• Serve as the administrative liaison to the Board, coordinating meeting schedules, travel arrangements, and logistics for both virtual and in-person meetings; 
• Establish efficient systems for knowledge sharing between the WEDO team and the Board, ensuring up-to-date board folders; 
• Provide support to the Executive Director in board meeting preparation, including agenda setting and slide deck preparation. 

Team Building (10%): 

• Coordinate weekly staff meetings and quarterly team culture meetings; 
• Assist with the coordination of staff retreat, professional development opportunities, and annual organization-wide trainings; 

Internal Operations and Support (35%): 

• Monitor and manage general inboxes and mail, redirecting donor and other high-priority requests to the appropriate team member as necessary; 
• Oversee IT systems functionality, providing support for license management and renewals; 
• Administer and manage software and online tools, such as Asana, Dropbox, and Slack, to promote an accessible and engaging remote work environment; 
• Support the Budget & Grants Manager and Executive Director with the annual WEDO audit and any additional project or grant audits as needed. 

Travel support (35%) 

• Liaise with program staff, external stakeholders, and travel agent to book extensive travel and hotel accommodations for global conferences and events. 
• Support program staff in securing conference badges, registration, and/or accreditation. 

Desired Skills  

• Demonstrated commitment to WEDO’s vision and deep alignment with its feminist values; 
• Highly organized with strong attention to detail and ability to follow through and follow up; 
• Ability to prioritize and re-prioritize workload, with a proactive approach; 
• Understanding of organization development, ensuring compliance, and fostering a healthy organizational culture; 
• Skilled in building and sustaining relationships with teams and external stakeholders; 
• Excellent written and verbal interpersonal and communication skills; 
• Ability to maintain confidentiality and discretion; 
• Ability to anticipate and adapt to the need for changes, develop new tactics to enhance employee engagement and retention; 
• Strong critical thinking skills to address issues and make decisions in the best interest of the organization; 
• Self-directed and nimble – you don’t need daily direction from a manager to know how to spend your time. You are an “expert learner” and are naturally curious and good at figuring things out. 
• A positive attitude and sense of purpose– you know your value and find serving in a supportive role rewarding. 
• Good with IT, systems and project management; including effective tools to support a remote team.  

Desired Experience 

• A combination of education and experience equivalent to  at least five years’ experience in a strategic operations, people or project management role  in a nonprofit environment, with a focus on within human rights, gender equality, environment and/or social justice a plus; 
• Experience within  with social justice/environmental/human rights organizations; 
• Experience working with Boards and supporting Board meetings and processes; 
• Experience working with and supporting diverse, international teams. 

WEDO is an equal opportunity employer and encourages, promotes and supports diversity in all aspects of its work. WEDO provides a flexible and comprehensive benefits program at minimal cost to the employee. WEDO offers a rewarding, friendly, supportive, and collaborative work environment, health insurance coverage for employee and family members, paid time off, and employer 401(3)b contributions when eligibility criteria are met. 

WEDO offers, upon request, accommodations for candidates with disabilities during the application, interview, and hiring process, such as captioned video calls or additional accommodations as required. If you require accommodations during the application or interview process, please contact us. 

Application instructions

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