Operations Associate

Operations Associate – This position is responsible for recording activity and paying grantees/vendors in coordination with the operations department for Central Indiana Community Foundation (CICF); its affiliates The Indianapolis Foundation and Hamilton County Community Foundation; and Women’s Fund of Central Indiana

We are Central Indiana Community Foundation, The Indianapolis Foundation, Hamilton County Community Foundation and Women’s Fund of Central Indiana–a $1 billion collective of philanthropic organizations committed to making Central Indiana a community where all individuals have equitable opportunity to reach their full potential – no matter place, race or identity.

What We Do: For more than 100 years, we have helped people invest in the causes that matter most to them; awarded grants to effective not-for-profit organizations; and provided leadership to make Central Indiana a better, more beautiful, more equitable community. We believe in anti-racism, authentic relationships, inclusivity, leadership, effectiveness and sustainability.

What We’re Looking For: This position is responsible for recording activity and paying grantees/vendors in coordination with the operations department for Central Indiana Community Foundation (CICF); its affiliates The Indianapolis Foundation and Hamilton County Community Foundation; and Women’s Fund of Central Indiana. This is a position of importance due to the incumbent’s access to confidential information and plans related to the operation of the Foundation. Incumbent must possess highly developed organizational skills and must maintain high standards of ethics and confidentiality.

Requirements:

• Manages and coordinates grants tracking, processing, and issuing payments via checks and ACH. This includes: maintenance of grantee data; conducting preliminary due diligence; processing grant payments and reports; preparing grant related reports and correspondence for board and staff.
• Performs the accounts payable function, which includes processing invoices, issuing payments; and maintaining vendor data and files for CICF and related supporting organizations.
• Assists the operations department with various administrative projects.
• All other duties as assigned.

Responsibilities:

The following are the qualifications and minimum requirements necessary for a person to perform this job:

• Ability to perform the essential functions of the position.   
• Understanding and adherence to high standards of ethics and confidentiality.
• Ability to work effectively as part of a team and work independently with little supervision.
• Ability to handle multiple tasks simultaneously and meet designated deadlines.
• Possesses a high degree of accuracy and attention to detail. Excellent organizational and workload prioritizing skills.
• Working knowledge of general office equipment, including computer-based word processing and spreadsheet packages, proficiency with MS Office products preferred.
• EXPERIENCE
• At least 3 years’ experience in a similar position
• Minimum of a high school diploma, some college or business school training is preferred.

What You Get:

• $50,000 salary plus generous benefits, including:
• Employer-provided health, dental, vision
• 7% percent employer discretionary 403b contribution
• Potential for an annual bonus based on organizational and individual performance
• 5 paid holidays, including MLK Day and Juneteenth
• 20 PTO Days
• Flexible, hybrid work arrangement – Work from home on Mondays and Fridays
• Homebase–Newly renovated office space conveniently located downtown, just steps from Mass Ave.
• An opportunity to do meaningful, results-driven work with a passionate, diverse team, supporting organizations that are committed to building and maintaining a strong, equitable and supportive culture for our team of changemakers.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYMENT:

Central Indiana Community Foundation, The Indianapolis Foundation, Hamilton County Community Foundation and Women’s Fund of Central Indiana are equal opportunity employers that seek to recruit persons of diverse backgrounds and to support their retention and advancement. Justice is one of our core values, and we are committed to fostering a workplace culture inclusive of people with respect to their race, ethnicity, national origin, gender/gender identity, sexual orientation, socioeconomic status, veteran status, marital status, age, disabilities, political affiliation, religious beliefs or any other characteristic. Our commitment to justice and diversity also means providing a work environment that is welcoming, respectful, and engaging.

Our mission is to mobilize people, ideas and investments to make Central Indiana a community where all individuals have equitable opportunity to reach their full potential—no matter place, race or identity.

Racism deeply impacts the well-being of our communities, compounding existing disparities and creating intersectional barriers. We strive to name and address these barriers through community engagement and assessment, relevant and effective policy creation, and organizational accountability methods. We support initiatives that address all forms of oppression, however, maintaining an explicit focus on race is essential to advancing equity across our communities. Improving outcomes for people of color will improve outcomes for everyone.