Operations Coordination Officer

As an Operations Coordination Officer, you will support the planning, monitoring and management of the department’s human resources, budget, and oversee administrative functions of the front office to support the achievement of key result areas. You will provide analytical and administrative support to SERD Management and coordinate with various functional departments within ADB.

You will:

• Lead the coordination of the department’s human resources administration in ADB Headquarters and resident missions (RM), specifically on staff recruitment and selection, vacancy management promotion, transfer, redesignation, outposting, training requirements, resignation, and retirement.
• Co-lead the review and analysis of the department’s staff resources and level complement allocation, including strategic departmental workforce, and succession planning.
• Provide support and advice to SERD Management and division/RM HR focal points about staff recruitment, selection and personnel administration, including drafting and/or reviewing of staffing proposals, and job descriptions.
• Plan and monitor the implementation of departmental staffing plans, including institutional initiatives, e.g. Gender Action Plan, Diversity and Inclusion, and Staff Engagement Survey.
• Coordinate the preparation of the department Work Plan; Collect inputs and prepare draft write-up for annual Work Program and Budget Framework focusing on staffing and people KPIs. Contribute in the planning and delivery of administrative functions to support SERD Management Team including, among others, review of documents received from the divisions/RMs relating to personnel, budget and administrative matters prior to Department Head’s approval.
• Manage and monitor the implementation and allocation of external training fund, rewards and recognition programs, division and resident mission retreats, and staff recreation activities.
• Prepare and monitor the department’s annual and midyear budget; coordinate with the Budget and Management Services Division (BPBM) regarding budget policies, procedures and systems; and maintain related databases and systems.
• Undertake activities required for special project assignments and other analytical requirements on staffing and other HR-related actions.

Qualifications:

You will need:

• Bachelor’s degree in management, business administration, or related fields; preferably with advanced training
• At least 8 years of relevant professional experience.
• Ability to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information, apply appropriate skills in analyzing and developing the data; and prepare notes, papers and sections of reports.
• Strong ability to understand and navigate interactions between diverse work areas, including workflows and their purposes, in a complex organizational setting.
• Ability to analyze relationships among several parts of a problem or situation, assess pros and cons and develop solutions; and set priorities for tasks in order of importance.
• Proficiency in standard software programs and information technologies.
• Ability to provide guidance to junior colleagues on assigned area of work.
• Ability to communicate effectively and work collaboratively with diverse teams as a constructive team member.
• Excellent oral and written communication skills in English.

Source: https://www.adb.org/careers/250034