Operations Coordinator

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview:

The Operation Coordinator works within the Compliance & Operations team to support day-to-day business operations, supply chain, and related administrative responsibilities for IRC’s offices in Tallahassee and Miami. The primary areas of responsibility are managing office operational tasks, supply chain, safety & security, day-to-day facilities upkeep, as well assisting as the HR focal point. Other duties may be assigned as needed.

Major Responsibilities:

Responsibilities include, but are not limited to:

• Work with Deputy Director of Operations to support operational capacity in accordance with policy for the Tallahassee and Miami offices.

• Responsible for fleet management, safety and security, and day-to-day facilities maintenance.

• Coordinate closely with colleagues to ensure staff are well equipped to perform their job duties.

• Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces

• Assist Supply Chain Coordinator with maintaining office supplies, CIK, processing office supply requests, fleet management and managing staff supply inventory.

• Schedule routine inspections and emergency repairs with outside vendors and landlords and prepare facilities and staff for changing weather conditions

• Complete annual fleet and business license or registrations to ensure compliance with local government regulations.

• Manage office and equipment leases, coordinate repairs and improvements with property managers as needed.

• Work with DDO to coordinate the allocation of workspaces and support related employee lifecycle needs such as building access.

• Support smooth functioning of office infrastructure including communications equipment and services.

• Assist with planning and coordinating office events and meetings.

• Answer calls, manage general email account, and respond to walk-in inquiries as needed.

• Work as the HR focal point for the Tallahassee and Miami offices with support from HR Manager in Atlanta.

• Other duties as assigned.

Job Requirements:

• Bachelor’s degree or equivalent experience required.

• 3 years of related professional experience.

• Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality. Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.

• Prior people management experience preferred.

• Proficient in Microsoft Office applications (Word, Excel, Outlook), strong keyboarding skills, and internet usage skills; database familiarity is a plus.

• Proven organizational experience with the ability to set priorities, effectively manage time, demonstrate timeliness, and meet deadlines with accuracy and attention to detail.

• Fluent in English, both spoken and written.

• Ability to effectively communicate and work as a team member with collaborative partners, the community, and clients in a cross-cultural, multi-disciplinary environment.

• Ability to work independently and as part of a team.

• Valid driver’s license and access to a personal, insured vehicle.

• Ability to work some evenings and weekends as needed.

Working Environment: Standard office working environment with local travel as needed.

Compensation:

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

US Benefits:

The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.