Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The position is located at the UNODC Programme Office in Mozambique (POMOZ), Regional Office for Southern Africa (ROSAF) with duty station in Pemba, Mozambique.
Under its long-established mandates on Crime Prevention and Criminal Justice (including illicit narcotics, transnational organized crime and terrorism), the United Nations Office on Drugs and Crime (UNODC), upon their request provides technical assistance to Member States on policy, legislation and institutional capacity to counter such threats at both the national and international level.
In the Southern African region, UNODC is an active partner in the region’s efforts to address the challenges of organised crime, drug abuse, terrorism and terrorist financing, while in Mozambique, UNODC, under various projects, has been strengthening the understanding and capacity of Mozambican criminal justice and law enforcement officials to undertake rule of law-based criminal justice measures for preventing and countering transnational organized crime, terrorism, terrorist financing and violent extremism. These projects are implemented by UNODC in close collaboration with the Government of Mozambique, and in coordination with relevant regional and international organizations and UN entities.
The Operations Coordinator is expected to assist several UNODC programmes in the region and Mozambique, including those aimed at enhancing national capacity for effective implementation of programmes related to organized crime, drug trafficking, money laundering and counterterrorism and its financing, including those aimed at strengthening national capacity in international cooperation in criminal matters related to these topics and at developing national legal frameworks and capacity to counter illicit trafficking in drugs, transnational organized crime, money laundering, terrorism and terrorist financing. Additionally, the Operations Coordinator will provide support to UNODC’s thematic Programmes being implemented in Mozambique, and in particular Pemba and the Province of Cabo Delgado.
Duties and Responsibilities
- Coordinate all necessary logistical and organizational support for the implementation of UNODC’s portfolio assigned to the province of Cabo Delgado;
- Coordinate the work of UNODC in Cabo Delgado under the direct supervision of the Head of Office in Maputo;
- Coordinate the support for missions and colleagues when delivering technical assistance to national partners in the province of Cabo Delgado;
- Support the supervision of the construction work for the refurbishment of SERNIC’s forensic laboratory in Pemba, Cabo Delgado;
- Assist with administrative matters relating to the organization of meetings, seminars and training, accommodation, workshops, and conferences, including, but not limited to;
- Participants’ travel and administrative arrangements; processing payments for participants and consultants;
- Processing consultancy contracts and other human resources-related tasks;
- Negotiating and securing meeting venues (procurement); performing banking maintenance; and setting-up of meetings;
- Provide support for office procurement initiatives, according to UN rules and procurement policies;
- Provide administrative support to the office (travel, procurement, payments, human resources, etc.), in line with relevant UN rules, using relevant UNODC proprietary software applications, with tasks including, but not limited to raising purchase orders;
- Processing travel and other claims; preparing requests for payments; following-up on outstanding payments; and attribution of donor pledges;
- Manage resources allocated to UNODC’s sub-office in Pemba, as required.
Competencies
Functional Competencies:
- Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods, and procedures
- Understands the main processes and methods of work regarding to the position.
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning.
- Demonstrates good knowledge of information technology and applies it in work assignments.
- Demonstrate respect for confidentiality when dealing with sensitive matters and individual staff members issues.
- Promoting Accountability and Results-Based Management.
Level 1.1: Gathering and disseminating information:
- Gathers and disseminates information on best practice in accountability and results-based management systems.
- Prepares timely inputs to reports.
- Maintains databases.
Core Competencies:
- Professionalism.
- Accountability.
- Planning & organizing.
Required Skills and Experience
Education:
- Completion of High school/secondary school is required.
- First level university degree in business or public administration, personnel administration, social sciences, or related field will be a strong recommendation, but not a requirement.
- Secondary education with relevant work experience may be considered.
Experience:
- A minimum of three years of progressive experience with (Bachelor’s degree) or six years’ experience with (High school diploma or equivalent), including at least three years in the field of procurement, human resources, administrative and logistic support, and coordination in project implementation involving infrastructure refurbishment and construction is required.
- Previous experience with international organizations or civil society organization is desirable.
- Work experience in the United Nations System, other regional and international organizations is desirable.
- Previous experience in SAP is desirable.
- Computer literacy, specifically skills in MS Office is required. Knowledge of various administrative procedures of UNODC or the United Nations system in general would be an advantage.
Language Requirements
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and Portuguese (both oral and written) is a requirement;
- Knowledge of other UN official languages is an asset.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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