Chemonics seeks an Operations Director for the anticipated USAID-funded Jifunze Uelewe follow on activity in Tanzania. This 4–5-year, $25-50 million project will focus on sustainably improving literacy, numeracy, and social-emotional skills for all pre-primary and standard 1 – 4 learners in target regions; strengthening the capacity of local and regional government to sustain improved learning outcomes; and increasing community support for safe and inclusive learning environments.
The Operations Director will provide overall operational and financial management support to the Chief of Party ensuring that the program is implemented with upmost compliance and efficiency. We are seeking individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities Include:
- Provide direct oversight of administrative and finance staff and build team capacity in adhering to USAID and Chemonics policies and regulations
- Ensure timely and effective approvals processes, budget review and management, client communications, calendar and event management, regional travel management, and report submission
- Ensure planned program activities are implemented successfully and according to schedule
- Establish proper procedures, trackers, and filing systems for procurements, recruitment/hiring, performance management, subcontracts/vendors and maintain proper implementation of operational systems
- Inform the project management unit (PMU) on all pertinent procurement, financial and operational matters on a regular basis
- Other duties as assigned by the chief of party
Finance
- Review all expenditures and transactions against supporting documents from procurement, grants and subcontracts departments, ensuring appropriate back-up documentation is submitted in accordance with Chemonics procurement and financial policies
- Oversee the accounting and financial records of local expenses
- Ensure accurate and timely processing of payroll for local staff
- Maintain and control the project field cash position, including but not limited to requesting accurate and appropriate wire transfer requests and ensuring that local bank accounts are reconciled and balanced on a monthly basis
- Closely monitor and maintain low accounts receivables and payables balances
- Oversee field office project finances and budget reporting, and support senior management and the PMU with estimates of monthly, quarterly and annual expenditures, including through supporting and communicating budgets of activities included in the work plan
- Ensure VAT claims and other in-country national reports and requirements are processed timeously and according to local and USAID regulations and maintain accurate reimbursement or response files
- Maintain transparent, detailed, comprehensive and audit-proof record keeping systems per Chemonics’ policies, including for all project expenditures
Personnel and Human Resources
- Ensure compliance with Tanzanian and Chemonics human resource practices and adherence to field office policy manual
- Confirm all personnel files are complete and compliant with Chemonics’ policies, local labor laws, and USAID regulations
- Assist with the recruitment process, on-boarding and orientation of project staff, including development of scopes of work and employment contracts
- Provide periodic business conduct and ethics trainings, including Chemonics’ Living our Values training
- Promote and support staff continuous development and timely feedback and performance reviews
- Manage all annual performance management and incidental performance management procedures and requirements as necessary
Procurement
- Oversee and ensure proper implementation of project procurement and logistics system, ensuring segregation of duties within procurement procedures
- Oversee management of the physical office, as well as procurement of all office equipment, supplies and services
- Work with operations staff to ensure international and local travel is properly procured and effectively managed
- Ensure RFQs, travel authorization and advance requests, purchase requests, purchase orders, and subcontracts are drafted, executed and implemented according to Chemonics’ policies
- Oversee timely management of agreements with landlord, vendors, and subcontractors
- Supervise staff to ensure inventory management and tracking of all project equipment and vehicles is maintained/updated
Security
- Ensure security procedures are followed, and updates circulated to relevant staff
- Oversee Safety and Security Focal Point (SSFP) and work with SSFP to draft contingency plans, the emergency action plan, telephone tree and emergency contact list
- Train staff on satellite phone and other communication devices and conduct emergency drills
Qualifications:
- Bachelor’s degree in accounting or business administration, master’s degree preferred
- At least eight years of progressively responsible experience in administrative and financial management of large-scale, complex, international development assistance programs
- Extensive experience in development and managing a donor-funded grants program
- Demonstrated ability to establish and develop working relationships and a high level of trust with public/private organizations as well as prepare regular and ad hoc reports, activity documentation and briefing papers
- Excellent computer skills (MS Word, Excel, Power Point, and Outlook) are required to effectively implement, analyze, monitor, and manage activity goals, inputs, outcomes, and achievements
- Demonstrated leadership, versatility, and integrity
- Fluency in written and spoken English; fluency in Kiswahili preferred.
- Qualified applicants from Tanzania highly encouraged to apply.
How to apply
Apply online at https://app.smartsheet.com/b/form/28114527bdc64b74bc8ef91b1356a987
This recruit is being conducted on a rolling basis, so please submit your application as soon as possible. No telephone inquiries. Finalists will be contacted. More information about Chemonics International can be found at www.chemonics.com.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.
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