Operations Intern  

Terms of Reference

Currently, some 108,000 asylum-seekers and refugees are hosted in Greece. Ιn 2023, over 48,700 people arrived to the country by sea or land. UNHCR provides expert advice to the State and evidence-based information that helps inform programmes and policies for asylum-seekers and refugees. Access to international protection, identifying durable solutions and support to vulnerable asylum-seekers and refugees, such as unaccompanied children and survivors of gender-based violence, are UNHCR’s key priorities. UNHCR also works with national and local authorities, the private sector, civil society and refugee communities to advance inclusion, develop support networks and create employability and training opportunities for refugees. The Office retains a readiness to respond to emergencies and new arrivals, with a focus on immediate support to the most vulnerable. UNHCR Greece plays a strong advocacy role since continued support is needed particularly from EU countries and EU institutions in providing immediate protection to those most at-risk through sufficient resources, ensuring capacity in the country and responsibility-sharing. UNHCR will continue to assist Greek authorities in responding to both short and long-term challenges.

Duties and Responsibilities
The intern in Operations Unit, Lesvos, reports to the Assistant Operations Officer and supports the unit with interagency coordination, external relations, and integration activities with the following tasks:
• Take minutes of the Inter-Agency Coordination Meeting and the Integration Working Group, maintain mailing lists and send invitations for coordination meetings;
• Assist in consolidation of data for preparation of periodic reports such as statistics’ snapshots, and for background briefings to media;
• Prepare briefing kits for visitors;
• Monitor local media (including online, print and social media) and report on major developments;
• Assist with the implementation of awareness-raising activities during International Days;
• Provide administrative and flow management support during employability activities (e.g. job fairs);
• Provide administrative support in routine services and activities within the Unit. 

Minimum qualifications required 
• Fluency in English
• Good drafting skills
• Computer skills (MS Office)

Other information

Duration is 3 months. Interns who don’t receive financial support from an outside party will receive an allowance to partially help cover the cost of food, local transportation & living expenses. Shortlisted candidates will undergo an oral interview.This position doesn’t require a functional clearance

Home-Based

No

 Welcome to UNHCR’s new recruitment platform

Important notice:

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training). Read about how to avoid scams and fraudulent job offers.

If you were notified about unsuccessful application

• While our recruitment system successfully implements UNHCR policies, we have noticed some marginal errors. Please rest assured that a human recruiter will duly review your application as per our internal processes when it was declined due to lack of required number of years of relevant work experience.

For external applicants:

• We would like to call your attention on the eligibility of International Professional (P) category: According to our Recruitment and Assignments Policy,  P staff members will not normally serve in the country of their nationality, and the first regular appointment in the P category must be outside the staff member’s country of nationality. In practical terms this means that you are not eligible to apply for International Professional vacancies advertised in the country where you are national of.
• Past application data and previously created applicant accounts are not migrated to this platform. Therefore, when applying for current vacancies, external applicants (not current UNHCR workforce members) should create a new account (“Sign In” on the top left corner >> Create account). Once successfully registered, you can start filling in your data and apply for vacancies.
• Applications for vacancies advertised on UNHCR’s old recruitment platform will be duly reviewed and processed in the old platform (but no data will be migrated to the new platform).
• In case of technical difficulties when applying, external applicants (not current UNHCR workforce members) can write to Global Service Desk at [email protected].

For former UNHCR Colleagues:

• Former UNHCR employees who are on mandatory break-in service or have separated from UNHCR after 1 October 2022 should create an account through this platform. Once you fill in your basic personal information (employee ID, birth date, name, email address), Workday will identify you as prior personnel and merge your employee account with your external applicant account.

For Talent Pool / Evergreen candidates:

• Past applications to Talent Pools have not been migrated to UNHCR’s new recruitment platform.
• As part of the transitional measures, candidates who were successfully accepted to a Talent Pool (now called Evergreens) have received e-mail instructions for re-submitting their application on UNHCR’s new recruitment platform.
• The Evergreens are advertised per grade/ level; candidates can apply to one or more levels. If meeting all eligibility criteria at the given level and subject to functional clearance (if applicable), candidates will be added to the relevant talent pool. Applications will be valid for one year, after which candidates can re-confirm their interest.
• Evergreens are for sourcing candidates for Temporary Appointments (TAs). Candidates considering TA opportunities are recommended to keep an eye on the UNHCR Career website and apply once Evergreens are open for new applications (at the end of 2022).
• For updating a previously submitted Evergreen application, please click on the “withdraw” button against the Profile and reapply. Note: the change(s) will apply only to the relevant profile. You will have to update all other profiles (if any) if your data (i.e. nationality, new BA/MA degree, new language skill) has changed.

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Diversity

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

This is how cinfo can support you in the application process for this specific position: 

• Application preparation: Before you apply for this position: Improve your application documents by registering for a Job Application Support. Our coaches are here to help tailor your application to the requirements of the job (service provided at your own cost). 
• Interview preparation: When invited to the interview: Prepare for the interview by registering for a Job Application Support. 
• Additional services for  Swiss nationals who get invited to  the selection process (written test, interview, assessment centre, etc.): 
  • Let us know by writing to [email protected]. We flag matching applications to HR partners and SDC/SECO for visibility. 
  • Benefit from free interview/assessment preparation by registering here: Interview and Assessment Centre Preparation for Jobs in Multilateral Organisations. Our coaches stand ready to help prepare for upcoming interview/assessment centre.​