Operations Intern (multiple positions)

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women is currently seeking interns to support the Nigeria country office operations and programme team.

Duties and Responsibilities

The interns will work with the Operations team of UN Women Nigeria country office, supporting these key functions: finance, HR, travel & logistics, procurement, general office administration and ICT. The Operations team is situated in Abuja. The interns will learn about the dynamic functions of the UN, the collaborative work among UN agencies, operational processes, their importance to programmatic delivery, and how the interaction of operations and Programme together achieve Programme delivery.

Under the overall supervision of the UN Women Nigeria CO Operations Manager, the interns will be assigned roles/responsibilites and expected to perform some of the following duties:

• Finance Function support: Filing of finance documents, scanning and uploading of finance documents to the electronic filing system, prepare UNDP payment schedule, support finance processes.
• Human Resources support – support in the recruitment process of various contract modalities from the advertisement to the selection and onboarding of the candidate.
• Procurement support – support with procurement processes for the office and for Programme delivery. The intern will learn about UN Women’s procurement processes, Micro-purchasing, RFP, RFQ, ITB and the use of the e-procurement system. The intern will assist in updating UN Women’s vendor roster
• UN Common Services and Joint Operational activities – support in common services and joint operation collaborations among the UN agencies in Abuja .
• General Administration – support as required in other administrative areas including hardcopy and e-filing, developing/populating an e-registry system in collaboration with the operations team
• IT – support the provision of ICT services to UN Women personnel and programmes

The purpose of the Internship Programme is to provide students, individuals who are enrolled in a mandatory national service programme, and recent graduates from diverse academic backgrounds exposure to working with gender equality issues and a first-hand experience with the day-to-day working environment of UN Women

Interns will get to understand the policies and procedures of UN Women and gain experience providing operations support to UN Women programmes and personnel.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: 

Functional Competencies:

• Ability to administer and execute administrative and procurement processes and transactions;
• Ability to perform work of confidential nature and handle a large volume of work;
• Ability to learn and follow multiple administrative rules and regulations;
• Familiarity with Microsoft Excel, Microsoft Outlook, and Microsoft Word programs;
• Ability to extract and interpret data
• Ability to prioritize work and to multi-task

Required Skills and Experience

Education:

• University studies in one of the following disciplines: Social Sciences including administration, management, economics, accounting, or other relevant subjects; Science and Technology including computer sciences, mathematics, or other relevant subjects, is required.

• Meet one of the following:

1. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);

2. Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);

3. Have graduated with a university degree and, if selected, must commence the internship within one year of graduation; or

4. Be enrolled in a postgraduate professional traineeship program which is part of a degree programme and undertake the internship as part of the program requirements

5. Be enrolled in a mandatory national service programme of which the internship may form a part;

Language:

• Excellent communication skills (written and oral) in English are required;
• Working knowledge of another UN language is an advantage.

Remuneration:

Interns who are not in receipt of financial support from other sources such as universities or other institutions will receive a stipend from UN Women to partially subsidize their basic living costs for the duration of the internship.

Application Information:

• All applicants must submit a completed and signed P.11 form with their application. The P11 Form can be downloaded from the following website:
• Due to the high volume of applications received, we can ONLY contact successful candidates.
• Successful candidates will be required to provide proof of school enrollment or degree, and a scanned copy of their passport/national ID (as applicable).

Notes:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)