Operations Manager

Operations Manager 

Reports to:            Executive Director

Direct Reports:     none

Schedule:              Non-exempt, average of 35-37.5 hours per week

Summary of Position

The Operations Manager is responsible for bookkeeping, scheduling of employees, purchasing, routine banking, and a wide variety of other administrative functions.

Duties and Responsibilities

• Keep financial records using QuickBooks, including paying bills and generating reports as required.
• Work with Executive Director and Treasurer as required on budgets and finances.
• Manage bank accounts including reconciliation of bank statements.
• Assist with reporting for grants, financial statements, and preparation of the 990.
• Schedule employee work shifts, track PTO and overtime for payroll. Submit payroll to the accountant for processing.
• Manage insurance claims and contracts working with external insurance agent.
• Handle contracts for utilities (e.g., phone, gas, Internet, power…)
• Handle contracts for rentals (e.g., photocopier)
• Process donations and grants, including thank-you letters, using Bloomerang.
• Provide the financial data requiring grant expenditures for final grant reports.
• Manage memberships and animal adoptions.
• Process required paperwork for YWS volunteers and interns.
• Handle licenses and permits (e.g., vehicle registration, business license…)
• Provide guidance for the gift shop purchases. Cross-train as a backup for the gift shop.
• Other duties as needed, including assisting with Sanctuary events and fundraisers.

Qualifications

• Required: Good working knowledge of QuickBooks
• Required: Good working knowledge of general accounting procedures
• Preferred: Non-profit experience
• Preferred: Experience with MT employment regulations
• Preferred: Retail experience a plus