Operations Manager

Position open until filled with preference for applications before April 24.

WHO WE ARE: Utah Clean Energy is a nonprofit organization based in Salt Lake City that advocates for climate solutions in Utah and the West. Our multi-disciplinary team is leading and accelerating the clean energy transformation with vision and expertise. We are committed to creating a future that ensures healthy, thriving communities for all, powered and sustained by clean energy. 

THE POSITION: Utah Clean Energy is seeking a dynamic and motivated individual to serve as our Operations Manager. This position supports and manages office operations, actively participates in sustaining a healthy team culture and work environment, manages and provides technology support, and provides project support for staff.  

This position is mission-critical and plays a vital role in the success of Utah Clean Energy’s work. 

Through their track record as a highly organized and process-oriented individual, the successful candidate embraces the idea that we can do big things and demonstrates a learner’s mindset. We are looking for someone who recognizes that the stakes of what we are trying to accomplish depend on a highly functioning, passionate, and reliable team. 

WHO ARE YOU? 

You are passionate: You are enthusiastic about creating a clean and equitable energy future for all. The passion for creating big change energizes you.  

You are a problem-solver: You think ahead to identify possible obstacles, search for and propose answers, and independently own projects as assigned. 

You have a process mindset: Someone who can identify the end goal, break it down into parts, and develop the steps and processes to meet the end goal. You can prioritize for results: You can handle competing priorities and deadlines effectively and respond well to high-priority or time-sensitive projects. 

You like the details: You can ensure that information is accurate and enjoy successfully completing all the steps of a project.

You are driven: You are curious and want to help. You are self-motivated, ask good questions, see the gaps, and are eager to assist your team and external partners.   

You invest in people: You recognize you are part of a whole. You learn from others, enjoy collaborating, teach those around you, and truly care about the people you work with.    

RESPONSIBILITIES: 

Technology Support 25%

• Manage system access for the tools our staff uses including Outlook, Teams, SharePoint, Asana, Bitdefender, and others.
• Ensure the successful utilization of Asana, Utah Clean Energy’s project management tool, within the organization including training, addressing questions, and troubleshooting.
• In conjunction with our outsourced IT consultant, implement and maintain effective information technology systems, including standardizing software and platforms, file-sharing protocols, data management and software.
• Provide the first line of support for staff IT, hybrid meeting systems, and software issues.
• Keep up to date with software updates and provide training and resources to staff on software.
• Procure and prepare new technology equipment for staff.

Executive Admin for staff 35%

• Oversee all office supply inventory, place equipment orders, and maintain positive working relationships with external vendors.
• Assist with the planning and execution of events and meetings, including coordinating schedules, logistics, materials, and vendors, for both external and internal events. (Occasional evening event assistance may be required with notice.)
• Coordinate with leadership in the hiring process. This includes job postings, scheduling interviews, and onboarding new staff members.
• This position manages the Operations Associate to ensure the office runs smoothly.
• Answering phone calls and emails and directing questions to relevant staff.
• This position provides high-level problem-solving to achieve organizational objectives and assists leadership with special projects.

Operations 40%

• Develop and implement operational policies to streamline internal processes, enhance efficiency, and support our programmatic objectives.
• Support and work with programmatic staff on various projects.
• Oversee the upkeep of the office building, organizing maintenance and cleaning.
• This position will collaborate with key staff members to track the energy performance of the Climate Innovation Center to achieve energy targets.
• Coordinate scheduling of public and private events held at the Climate Innovation Center.

ADDITIONAL SKILL SETS AND ATTRIBUTES:  

Applicants should have at least an associate degree and a minimum of 3-5 years of experience working in a nonprofit organization on operations and/or IT activities. However, relevant administrative work and/or IT experience will be considered as a potential substitute for a degree. 

In addition, we are seeking candidates with the following qualities: 

• Proficiency in Microsoft Word, Teams, Outlook, Excel, Bitdefender, and providing IT support.
• Experience with Asana or other project management software is highly preferred.
• Excited to engage in and support work that advances Utah Clean Energy’s mission.
• Highly organized and self-directed, with the ability to work independently, while being flexible in a collaborative and evolving environment.
• Eager to take on a wide variety of tasks and help with all aspects of a small nonprofit organization, including nurturing relationships to support the continued growth of myriad functions of Utah Clean Energy.
• Desire to be a part of an influential team of professionals, who embrace high quality, impactful work, and a healthy work-life balance.

Equity and social justice are critical components of Utah Clean Energy’s mission, values, and strategic pathways. We welcome candidates from an array of backgrounds and experiences to join our team. Learn more about our commitment here: https://utahcleanenergy.org/energy-equity/   

COMPENSATION AND BENEFITS: The pay range for this position is $55,000-$75,000 Compensation is dependent on relevant and demonstrated experience. This is a full-time, non-exempt position.  

Utah Clean Energy’s benefits package includes company-paid health insurance, 403(b) retirement plan contributions, life and long-term disability insurance coverage, paid vacation leave, sick leave, holiday leave, parental leave, and a hybrid work environment. This position also provides the opportunity to work in a relaxed environment close to recreation opportunities in Utah.   

Utah Clean Energy is an equal opportunity employer and makes employment decisions on the basis of merit. Every qualified person has an equal opportunity for hire, assignment, and advancement without regard for race, religion, creed, sexual orientation, gender identity, national origin or ancestry, age, marital status, disability as defined by law, or any other class protected by law.