Operations Manager- AQBE Project (Afghan Nationals Only)

Requisition ID: req46120

Job Title: Operations Manager- AQBE (Afghan Nationals Only)

Sector: Operations

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Kabul, Afghanistan

Work Arrangement: In-person

Job Description

Planning and Operation:

• Implement sustainable and robust procurement and logistics systems for the efficient and effective delivery in areas of operations following IRC policies and USAID Compliance guidelines.
• Support Project Managers in developing grant-specific procurement plan and ensure all the requirements are consolidated for efficient cost-effective procurement processes.
• Ensure efficient and timely ordering of all items procured to ensure goods and services are available in operation when needed, including transportation and storage facilities up to and including the delivery to point of distribution. 
• Ensure compliance with donor requirements, rules and regulations relating to IRC procurement manual, local procurement regulations and anti-corruption measures.
• Closely liaise with Partner Supply chain and Administration staff for providing technical guidance and ensuring regular monitoring of partner transactions.
• Ensure that all Vendors and Service Providers are fully vetted, conform with the USAID vetting requirements and IRC protocols of vendor acquisitions.
• Ensure that all contracts are properly managed, renewal dates planned, and payments are processed correctly and in a timely manner.

• Ensure that all Donor and IRC Assets are correctly identified, physically labelled, entered, managed, and traced on system.
• Ensure that all Project Warehouses in Afghanistan are managed as per IRC policy in an effective and efficient manner. All Stock is entered, listed, and managed on system to ensure up-to-date digital stocks records. Ensure that all dead/expired stock is dealt with promptly and addressed with the relevant program colleagues.
• Ensure that all fleet management operations are in line with IRC policies including regular reporting requirements, monthly.
• Provide support and inputs for new project proposals and budgets as and when requested.
• Build procurement and logistics capacity within project and partners operations team Supply Chain Team by developing appropriate training plans, ongoing on the job support and onboarding of new staff, including familiarisation training for IRC policies and systems and USAID guidelines.

Organisation, administration, and personnel management:

• Overall responsibility for the management of the Supply Chain team in Yemen, including oversight of Emergency Response procurement, storage, transport, and distribution activities.
• Oversee the observance of the DRC Code of Conduct within the Supply Chain department, ensure that staff in the department fully understand what corruption is and are trained at least once a year on the detail of the Code of Conduct and anti-corruption measures.
• Ensure that all project staff are aware of the correct procedures to whistle-blow on corruptive or inappropriate behaviours and/or any other breaches of the IRC Code of Conduct
• Ensure that all suspicions and allegations of corruption are reported to the DFA/CoP immediately,
• Ensure travel arrangement of all project staff through registered vendors. Liaise with CO teams for visa and other logistics arrangement for project teams.

Key Performance Indictors:

• Periodic field visits are conducted to ensure quality, capacity and compliance at all IRC Office and Partner locations and reports of finding, remedial actions are shared with the DFA.
• All approvals on procurement and logistics documents are correct as per the approved SoD.
• Regular meetings with operations Team to be held to review activities and include a Lessons Learnt Exercise to discuss any prevalent or recurring issues with operation activities.
• All consumable, regular purchased items and/or items identified in the Procurement Plan will have a Purchase Agreement (PA) in place.  
• Procurement plan is place and monthly reviewed.
• Procurement tracker report submitted monthly to DFA.
• Operations Risk register maintained for all possible risks to project implementation.

Other Responsibilities:

• Support all procurement and procurement processes for AQBE partners (INGO and NGO);
• Support AQBE partners with training and capacity development needed to undertake all required AQBE procurement and logistics in a standardized, transparent and Value-for-Money driven fashion;
• Support warehousing, fleet, logistics and procurement functions for all AQBE PMU project deliverables;
• Support proper standardization and compliance of all bulk- AQBE procurement across project partners

Qualifications

• 5-7 years of logistics, supply chain support experience
• Bachelors degree in BBA, Economics or relevant, masters degree is preferable in operations, logistics, supply chain management.  
• Excellent communication and coordination skills  
• Excellent communication skills in Pashto, Dari
• Wiling to travel and conduct field visits regularly.