Operations Officer

KEY AREAS OF ACCOUNTABILITY :

Project Planning and Implementation:

• Assist the Project Manager in overseeing the effective implementation of the project objectives, ensuring high quality and timely deliverables to fulfil our obligations to stakeholders at all levels.
• Lead on specific components of the project implementation working closely with project coordinators in ensuring compliance with BHA donor requirements.
• Support the Project Manager in coordinating with Project Coordinators to ensure timely delivery of the project implementation and synergy amongst the different project components and that delivery is cost effective;
• Ensure accurate monitoring & evaluation and indicator tracking plans for the different project components working closely with Monitoring, Evaluation, Accountability and Learning (MEAL) team;

• Develop and manage reach tracking tools and ensure regular and monthly updates are provided from the field teams.
• Support the Project Manger in the compilation of data for monthly, six monthly and annual reports.
• Support the Project Manager to ensure that accountability and feedback mechanisms are established within the project is inline with SC and Donor requirements through working closely with field teams.
• Organize and maintain project files and documentation, maintain electronic and paper records for all project documents ensuring proper labelling and organization.
• Support the project managing in reviewing the implementation of quality benchmarks of the project through active coordination with project coordinators.
• Overall, the project officer has to adhere by SC policies, procedures and code of conduct that will be introduced in the induction period.

Procurement and administration related function:

• Follow up on the execution of the project procurement plans in coordination with other project leads at field level (Coordinators) as per the project workplans.
• Oversee the procurement and ensure compliance and filing of required documents in accordance with Donor and SC policies in collaboration with the procurement department;
• Prepare Purchase requests and orders in addition to ensuring that all the supporting documents and specs. needed are presented as per SC and donor regulations and policies
• Provide regular update on the status of the procurement to the project manager
• Support the project team in organizing trainings, workshops and other events in the field or at national level, as deemed necessary;

Finance related function

• Manage cash-flow, program advances and cash request projections for all program expenditures;
• Develop documentation and tracking tools for project financial requests in coordination with other Project Managers and follow up on payment release and settlement according to SCI regulations and policies;
• Ensure that activities are implemented in accordance to the Plan of Action (PoA) and in timely manner and in line to project budget along with the project manager guidance.
• Adhere to SC financial procedures and policies.
• Carry out other related tasks as assigned by the Project Manager

QUALIFICATIONS AND EXPERIENCE:

Essential:

• Bachelor’s level degree in a relevant subject
• Excellent knowledge of the needs of IDPs living in camps and informal settlements.
• Good knowledge of key international standards and guidelines related to WASH and child protection,
• 2-5 years of experience, including INGO with Previous experience In BHA/OFDA funded projects.
• Excellent communication and interpersonal skills and ability to work collaboratively as part of a

team.

• Excellent organisational and planning skills, attention to details and the ability to manage time and prioritize work under pressure.
• Previous managerial experience is preferable.
• Excellent knowledge of computer programs (Excel, Spreadsheets, accounting programs, etc).
• Excellent language skills in both English and Arabic (written and verbal) is required, Kurdish is a plus.
• Strong organisational skills;
• Flexibility, ability to multi-task, meet deadlines and set priorities;
• Experience in financial accounting and administration is a must (preferably in similar setting);
• Good knowledge of child safeguarding will be an added advantage; and
• Commitment to Save the Children values.

Interested candidates are invited to submit their applications via this link:

https://jobs.my-soc.org/apply/20241117102442/L45x3nJX0uy8GIFpoBq9bihzM