Assist the Project Manager in overseeing the effective implementation of the project objectives, ensuring high quality and timely deliverables to fulfil our obligations to stakeholders at all levels.
Lead on specific components of the project implementation working closely with project coordinators in ensuring compliance with BHA donor requirements.
Support the Project Manager in coordinating with Project Coordinators to ensure timely delivery of the project implementation and synergy amongst the different project components and that delivery is cost effective;
Ensure accurate monitoring & evaluation and indicator tracking plans for the different project components working closely with Monitoring, Evaluation, Accountability and Learning (MEAL) team;
Develop and manage reach tracking tools and ensure regular and monthly updates are provided from the field teams.
Support the Project Manger in the compilation of data for monthly, six monthly and annual reports.
Support the Project Manager to ensure that accountability and feedback mechanisms are established within the project is inline with SC and Donor requirements through working closely with field teams.
Organize and maintain project files and documentation, maintain electronic and paper records for all project documents ensuring proper labelling and organization.
Support the project managing in reviewing the implementation of quality benchmarks of the project through active coordination with project coordinators.
Overall, the project officer has to adhere by SC policies, procedures and code of conduct that will be introduced in the induction period.
Procurement and administration related function:
Follow up on the execution of the project procurement plans in coordination with other project leads at field level (Coordinators) as per the project workplans.
Oversee the procurement and ensure compliance and filing of required documents in accordance with Donor and SC policies in collaboration with the procurement department;
Prepare Purchase requests and orders in addition to ensuring that all the supporting documents and specs. needed are presented as per SC and donor regulations and policies
Provide regular update on the status of the procurement to the project manager
Support the project team in organizing trainings, workshops and other events in the field or at national level, as deemed necessary;
Finance related function
Manage cash-flow, program advances and cash request projections for all program expenditures;
Develop documentation and tracking tools for project financial requests in coordination with other Project Managers and follow up on payment release and settlement according to SCI regulations and policies;
Ensure that activities are implemented in accordance to the Plan of Action (PoA) and in timely manner and in line to project budget along with the project manager guidance.
Adhere to SC financial procedures and policies.
Carry out other related tasks as assigned by the Project Manager
QUALIFICATIONS AND EXPERIENCE:
Essential:
Bachelor’s level degree in a relevant subject
Excellent knowledge of the needs of IDPs living in camps and informal settlements.
Good knowledge of key international standards and guidelines related to WASH and child protection,
2-5 years of experience, including INGO with Previous experience In BHA/OFDA funded projects.
Excellent communication and interpersonal skills and ability to work collaboratively as part of a
team.
Excellent organisational and planning skills, attention to details and the ability to manage time and prioritize work under pressure.
Previous managerial experience is preferable.
Excellent knowledge of computer programs (Excel, Spreadsheets, accounting programs, etc).
Excellent language skills in both English and Arabic (written and verbal) is required, Kurdish is a plus.
Strong organisational skills;
Flexibility, ability to multi-task, meet deadlines and set priorities;
Experience in financial accounting and administration is a must (preferably in similar setting);
Good knowledge of child safeguarding will be an added advantage; and
Commitment to Save the Children values.
Interested candidates are invited to submit their applications via this link: