Operations Officer

<!–

Description

–>

he Operations Officer supports in the delivery of PSOD’s requirements relating to people, budget, and resource planning and acts as a liaison between PSOD and the Budget, People and Management Systems Department (BPMSD), and other departments where appropriate. The incumbent will report to the designated international staff.

Responsibilities:

Human Resources:

• Supports in addressing people issues and resolving these by working closely with the HR Business Partner and team.
• Supports the implementation, and communication of PSOD’s work planning and performance management cycle.
• Supports the annual promotions and talent exercises for PSOD.
• Supports the implementation of the PSOD learning & development program in collaboration with the Learning & Development Team in BPMSD.
• Supports the implementation of the staff recognition program and awards including monitoring the administration and usage of the awards budget across the department.
• Supports the preparations relating to hiring activities and other people’s actions.

Resource Planning:

• Supports the development of a strategic staffing plan to identify resourcing needs and develop the business case to support PSOD’s resourcing request.
• Supports the regular review of the organizational design and structure of PSOD.
• Monitors PSOD’s senior succession plan.
• Supports the engagement with BPMSD on the annual Work Force Analysis exercise.
• Supports the consolidation and coordination of PSOD’s inputs into the Work Program and Budget Framework, working closely with BPMSD & the Strategy and Policy Department.
• Supports the development of and implementation of HR management information systems.

Budget:

• Manages the administration and monitoring of the department’s staff consultant budget.
• Supports and coordinates the preparations for the annual budget setting exercise including monitoring and regular reporting to management on departmental budget usage.
• Identifies and actions potential efficiencies and/or cost savings.
• Liaises with BPMSD to make any needed intra-year budget adjustments, including requesting additional funding to accommodate needs.
• Property
• Supports engagement with the Corporate Services Department on all property matters.

Others:

• Performs other duties/functions that may be assigned as reflected in the role holder’s work.

Qualifications:
Relevant Experience & Requirements:

• Bachelor’s degree in business administration, Human Resources, or other related fields preferably with advanced training in Human resource and budget management.
• At least eight (8) years of relevant HR experience with evidence of an aptitude for strategic, logical, and practical thinking.
• Excellent analytical and negotiation skills, and good interpersonal skills, with ability to liaise effectively with all types of internal and external clients.
• Strong analytical thinking with ability to analyze relationships among several parts of a problem or situation; break down a complex task into manageable parts in a systematic way; recognize several likely causes of events or several consequences of actions; and anticipate obstacles and think ahead about next steps.
• Strong ability to multi-task and handle multiple deadlines
• Strong team player but can take on a leadership role as required
• Proficiency in database management methods.
• Excellent written and verbal communication skills in English
• Please refer to the link for ADB Competency Framework for National Staff level 2.

Source: https://www.adb.org/careers/230673

<!—

<!–

–>