Operations Specialist

The Specialist will manage an efficient and timely grant management for the projects being implemented and/ or coordinated by the WANALA itself. S/He will ensure the development and quality review of multi-country donor proposals and reports covered by the WANALA.

Under the management of the Regional Projects Manager (RPM), the Grant Management and Multi-Country Operations Specialist will have the following activities and tasks:

Grant Management:

• Keep track on and coordinate donor reporting schedule and requirements, as stipulated in the various donor contracts, through the preparation of the Rolling action plan ensuring all relevant staff are aware of their obligations
• Ensure regular updating of DRC’s grants management tool (via DRC Dynamics)
• Oversee, coordinate, and consolidate the timely drafting of donor reports and project proposals with program staff
• Ensure the follow-up of contractual and official information and correspondence for the relevant grants
• In coordination with relevant staff, contribute to design, maintain, and inform internal procedures, systems and tools to facilitate DRC compliance with contractual obligations to donors, including regarding communications
• Contribute to collect and centralise information on new funding opportunities, calls for proposals and donor guidelines.

Operations:

• Ensure the monitoring, and contribute to the review and revision of the multi- country projects, including of the project management tools such as the budgets, workplans and project targets
• Contribute to the organisation and implementation of project activities held by the Regional Office
• Contribute to the review and/or development of multi-country donor, program or partners’ reports, budget and amendments, in coordination with the regional and country teams, partners and according to priorities defined with the RPM;
• Work with the RPM to ensure regional report workflows and deadlines are followed by teams and partners ;
• Participate in the organisation of kick-off and closure meetings for regional projects, regional project reviews and external events ;
• Draft and/or review communication and advocacy products based on information from country / regional teams and partners according to priorities defined with the RPM;
• Ensure the compliance to DRC and donors’ communication guidelines;
• Provide support in liaising and coordinating with programme and support DRC teams at regional office and in country offices to facilitate the implementation of multi-country projects
• Manage follow-up of contractual and official information and correspondence with donor, only when required ;
• In coordination with relevant staff, design, maintain and inform internal procedures, systems and tools to facilitate DRC compliance with contractual obligations to donors.
• Contribute to the mapping and vetting of partners and to the management of partnerships in the Multi-Country Operations Department

Required Qualifications

• Post-graduate degree/ University Degree (Bachelor or Master) in International Development/Development Studies, International Relations, Economics, Political Science/Public Affairs, Business Administration or Management, or another relevant field is required ;
• Min. 2 years’ experience in an international organization in grant management, reporting management and/or operational management;
• Proven experience in developing projects with humanitarian and development aid donors.
• Strong organizational skills
• Ability to manage multiple and competing priorities, meet demanding deadlines, and work under pressure in unstable security environments.
• Excellent communication, interpersonal and influencing skills with a well-developed ability to motivate and persuade at high levels ;
• Full professional fluency in French language (70% of the professional communication in this position will be done in French, including almost all the communication within the WARO) ;
• Professional Proficiency (written and spoken) in English (30% of the professional communication in this position will be in English) ;
• Understanding of the different contexts of the West Africa Region ;
• Excellent Computer Skills (MS Office, Internet) and an advanced proficiency in Excel are required.

Required Skills & Qualities

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process
• Collaborating: You involve relevant parties and encourage feedback
  Taking the lead: You take ownership and initiative while aiming for innovation
• Communicating: You listen and speak effectively and honestly
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills are necessary
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor

Source: https://job.drc.ngo/jobs/job?id=170692