Operations Specialist – HQ

Background

SoCha has an expanding profile of donor-funded monitoring, evaluation, and learning projects around the world and seeks to staff a qualified Logistics, Procurement and Operations Specialist to support our portfolio of projects. The Logistics, Procurement and Operations Specialist will assist the Global Operations Manager to support the projects and Head office operations in all aspects of logistics, procurement and operations.

Scope of Work

• Support logistical activities on projects, subcontracts and as part of Business Development.
• In consultation with Project Coordinators and Project Managers, mobilize employees and international consultants by arranging travel and accommodation.
• Maintain and update the Company’s travel calendar.
• Draft and issue Local Purchase Orders (LPOs) for Head Office and projects as directed by the Global Operations Manager or Chief Financial Officer (CFO).
• Ensure all procurement and logistical activities align with company and donor policies.
• Chair regular all-hands meetings.
• Assist business administration functions such as positional email monitoring, tax registration, bill payments and filing are completed in line with local government and company policies.
• Coordinate and ensure provision of procurement & logistics support for all project and Head Office activities, as requested.
• Draft Requests for Quotations/Proposals, coordinate proposal reviews, and write selection memos in accordance with donor and SoCha LLC policies.
• Support the Global Operations Manager, CFO and Partner to ensure smooth start up and close out of SoCha projects.
• International travel to projects to provide in person support as required.
• Support new Project staff to understand SoCha Policies and procedures and align project documentation to Donor, Local Law and SoCha requirements.
• Support projects to understand and comply with donor and SoCha policies and contractual requirements.
• Provide desk research to inform cost proposal development ensuring compliance with donor requirements.
• Assist the Costing Lead in preparing and cross checking the cost narrative for proposals, ensuring congruency between technical design, budget and narrative.

The tasks outlined above are indicative, but not exhaustive for the role and other tasks may be assigned by supervisor, CFO, Company Partner or their designee.

Minimum Qualifications and Experience

• Minimum of a bachelor’s degree in a relevant field, or an additional 4 years of experience in logistics, procurement or operations roles in lieu of a degree.
• At least three (3) years of experience serving in a related position, supporting logistics and procurement, preferably working with international donors.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Demonstrated knowledge of donor procurement rules and regulations, USAID knowledge preferred.
• Exceptional organizational skills and attention to detail.
• Ability to organize, manage, prioritize, and follow through on multiple tasks in a fast-paced, deadline-oriented environment.
• Proven capacity to take initiative and willingness to learn new skills as needed.
• Strong work ethic and the ability to work well independently and as part of a team.
• Experience in negotiating vendor contracts (including price levels, terms of delivery, etc.)
• Strong English communication skills, other languages beneficial.

Location

Mauritius / Remote – candidates residing in Mauritius, Kenya or East Africa Time Zone will be given preference.

To submit your application, kindly provide your CV via the following link:

https://jobs.socha.net/operations-specialist-hq/03/05/2024/

Position will remain open until a suitable candidate has been identified.