Operations Support Assistant

Operations Support Assistant

(Part-time 0.5 – 0.6 FTE)

Carbon Market Watch

Brussels, Belgium

Our mission

Carbon Market Watch’s mission is to ensure that carbon pricing and other climate policies cut pollution and drive a just transition towards zero-carbon societies. Given the urgency of halting the climate breakdown, we want market-based climate policies to fulfil their promise and be used in a wise combination with regulatory and incentivising measures.

Our strengths lie in evidence-based advocacy to improve climate policies, turning complex issues into comprehensible messages, and helping people understand and influence those policies.

Purpose of the position

We are seeking a reliable, diligent and dynamic operations support assistant to help run our organisation smoothly and effectively. The operations support assistant will report to our executive director and liaise with the entire CMW team.

Tasks and responsibilities

HR Support

• Assistance with in-house recruitment processes (advertising, managing incoming applications, etc.);
• Practical assistance for onboarding and offboarding of team members;
• Interfacing with HR service provider and staff on queries regarding payroll and employment benefits.

Operations support

• Assisting with grant applications and reporting (EU and foundations), especially information and document down- and upload in online portals;
• Liaising with our co-working/office space provider regarding room bookings and ensuring preparations for team meetings (e.g. technical set-up);
• Ensuring the good functioning and the development of the in-house use of our digital cooperation tools, especially Monday.com and Google suite;
• Maintaining a suite of internal guidance and master documents and driving their periodic updates;
• Liaising with service providers (Proximus, Tribeloo, Nordpass, DocuSign, etc.) and managing service accounts;
• Managing the info@ email account.

Governance support

• Assistance with the conduct of board meetings and general assemblies;
• Processing applications for membership of our association;
• Maintaining the membership register.

Other tasks of a similar nature as required.

What we offer

• Starting date: September-October 2025;
• A one-year, part-time (0.5 – 0.6 FTE) contract with the intention of renewal to a permanent contract;
• A competitive remuneration package in line with Brussels NGO standards: salary starting from €1,623 – 1,947 (for 3 years of relevant experience) gross/month based on 0.5 – 0.6 FTE, 13^th month, meal vouchers, mobile phone package, public transport monthly allowance, home-working allowance, five days extra-legal holidays and 4-5 days office closure at end of December;
• An exciting opportunity to work with a dynamic, friendly, expert team and learn about the complex operations required to support our research, advocacy and project leadership.

Application process

Qualified applicants should fill out the form on our website and upload their cover letter and CV (place the two in a single PDF document with your name in the document name). The application should outline your motivation, skills, areas of interest, and availability.

Deadline to submit your application: The process will remain open until at least 22 August and possibly longer. Extensions to the deadline will be announced on our website. Interviews will be conducted on an ongoing basis, so early applications are encouraged.

We treat your application confidentially and respect the European General Data Protection Regulation (GDPR) in collecting your personal data. Your application will be automatically acknowledged, but we will not respond to individual enquiries and will only get back to candidates for an interview.

CMW is an equal opportunity employer. We are committed to building a diverse and inclusive workplace. We encourage all qualified candidates to apply, regardless of their race, gender, religion, sexual orientation, age, or any other dimension of diversity.

We do require candidates to have the right to work in the EU because work permit applications are too cumbersome and unpredictable.

For more information about Carbon Market Watch, visit www.carbonmarketwatch.org.

Apply NowDeadline 22 August