Operations Support Assistant

Operations Support Assistant

Part-time

Carbon Market Watch

Brussels, Belgium

Purpose of the position

We are seeking a reliable, diligent and dynamic operations support assistant to help run our organisation smoothly and effectively. The operations support assistant will report to our executive director and liaise with the entire CMW team. The position is being created as a split-off from the finance assistant, who will maintain certain operational tasks related to financial management.

Tasks and responsibilities

HR Support

• Assistance with in-house recruitment processes (advertising, managing incoming applications, etc.);
• Practical assistance for onboarding and offboarding of team members;
• Interfacing with HR service provider and staff on queries regarding payroll and employment benefits.

Operations support

• Assisting with grant applications and reporting (EU and foundations), especially information and document down- and upload in online portals;
• Liaising with our co-working/office space provider regarding room bookings and ensuring preparations for team meetings (e.g. technical set-up);
• Ensuring the good functioning and the development of the in-house use of our digital cooperation tools, especially Monday.com and Google suite;
• Maintaining a suite of internal guidance and master documents and driving their periodic updates;
• Liaising with service providers (Proximus, Tribeloo, Nordpass, DocuSign, etc.) and managing service accounts;
• Managing the info@email account.

Governance support

• Assistance with the conduct of board meetings and general assemblies;
• Processing applications for membership of our association;
• Maintaining the membership register.

Other tasks of a similar nature as required.

Previous experience

This position is for someone who has at least 3 years of experience, ideally in similar not-for-profit organisations.

Professional and personal attributes

Essential requirements

• Completed relevant formal studies and qualifications;
• Proficiency in written and spoken English. Additional languages, especially French, are considered an advantage;
• Residence in Belgium and ability to work in/from our office in Brussels under a hybrid work regime (1-2 days of work in the office per week as a general rule).

Useful characteristics

• Some knowledge of and interest in climate policies and carbon markets;
• Self-motivated, proactive, well organised;
• Able to work independently and as part of a team;
• Strong interpersonal skills.

What we offer

• Starting date: October 2024 (or ASAP);
• A one-year, part-time (0.5 FTE) contract with the intention of renewal to a permanent contract;
• A competitive remuneration package in line with Brussels NGO standards: salary starting from €1,560 (for 3 years of relevant experience) gross/month based on 0.5 FTE, 13^th month, meal vouchers, mobile phone package, public transport monthly allowance, home-working allowance, five days extra-legal holidays and 4-5 days office closure at end of December;
• An exciting opportunity to work with a dynamic, friendly, expert team and learn about the complex operations required to support our research, advocacy and project leadership.

Application process

Qualified applicants should upload their motivation letter and CV (place the two in a single PDF document with your name in the document name). The application should outline your motivation, skills, areas of interest, and availability.

Deadline to submit your application: 28 August

Your application will be acknowledged, but we will not respond to individual enquiries and only get back to candidates who have been shortlisted for an interview. We are committed to enhancing diversity and inclusion in our organisation and strongly encourage candidates from diverse backgrounds and minorities to apply.

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