The Consultancy:

The consultant will perform temporary administrative support with Events & Workshop management to ensure effective and efficient service delivery within the office, hubs and countries as appropriate in the following activities:

• Events & workshops Management.
• Facility and General Administration Services.
• General Operational support

You will report to the Regional Administrative Associate

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for:

• To provide an excellent event administrative service for the department; recording event data, preparing letters & support with the RFQs and other correspondence, and assisting with event planning.
• Manage stock of events stationery and materials.
• Discuss with the ICT team on the needed tech setup included but not limited to (Internet connections, screen size, Audio & Video setup..etc)
• Support in Launching the RFQ with the potential hotels, do the evaluation and create the NTF sharing it with the requester.
• Support in managing the rooming list (can be a live document) and other logistical arrangements with the hotel and the participants.
• Support sending invitations letters, drafting the agenda, info note. etc.
• Support in managing the deliveries by suppliers and agencies; monitor and assess quality, quantity and accuracies of the received goods;
• Support in Initiating action for requests for office requirements’ items; Establish contacts with agents, and suppliers , monitor the requests timely progress, advising operation staff of need for intervention in case of any unforeseen problems pertaining to discharge and/or clearing operations;
• Assist in managing procurement operations for office and programme’s equipment, supplies and services, in a transparent and cost-effective manner; and maintaining up-to-date inventory and records.
• Raise requisitions on the system for operations requests and follow up for approvals when needed;
• Assist in the asset registration, and apply the necessary steps to ensure proper and accurate asset situation on Quantum.
• Support any issues related to ASRO office in terms of required repairs, maintenance, and office cleanliness and supervise cleaners daily work;
• Perform any other duties, as may be assigned.

Qualifications and Experience:

Education: Completion of secondary school with additional training/studies in business administration, public administration or related field. Bachelors’ degree in one of these fields is desirable.

Knowledge and Experience:

• Five years of relevant administrative experience;
• Experience with Event management is recommended
• Prior UN administrative experience is an asset
• Proficiency in MS office software applications
• Knowledge of Quantum or other ERP system is highly desirable

Languages: Fluency in oral and written English and Arabic.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.