Operations Support & Event management National Consultant

tendersglobal.net

Job Description

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for:

To provide an excellent event administrative service for the department; recording event data, preparing letters & support with the RFQs and other correspondence, and assisting with event planning.
Manage stock of events stationery and materials.
Discuss with the ICT team on the needed tech setup included but not limited to (Internet connections, screen size, Audio & Video setup..etc)
Support in Launching the RFQ with the potential hotels, do the evaluation and create the NTF sharing it with the requester.
Support in managing the rooming list (can be a live document) and other logistical arrangements with the hotel and the participants.
Support sending invitations letters, drafting the agenda, info note. etc.
Support in managing the deliveries by suppliers and agencies; monitor and assess quality, quantity and accuracies of the received goods;
Support in Initiating action for requests for office requirements’ items; Establish contacts with agents, and suppliers , monitor the requests timely progress, advising operation staff of need for intervention in case of any unforeseen problems pertaining to discharge and/or clearing operations;
Assist in managing procurement operations for office and programme’s equipment, supplies and services, in a transparent and cost-effective manner; and maintaining up-to-date inventory and records.
Raise requisitions on the system for operations requests and follow up for approvals when needed;
Assist in the asset registration, and apply the necessary steps to ensure proper and accurate asset situation on Quantum.
Support any issues related to ASRO office in terms of required repairs, maintenance, and office cleanliness and supervise cleaners daily work;
Perform any other duties, as may be assigned.

Qualifications and Experience:

Education: Completion of secondary school with additional training/studies in business administration, public administration or related field. Bachelors’ degree in one of these fields is desirable.

Knowledge and Experience:

Five years of relevant administrative experience;
Experience with Event management is recommended
Prior UN administrative experience is an asset
Proficiency in MS office software applications
Knowledge of Quantum or other ERP system is highly desirable
Languages: Fluency in oral and written English and Arabic.

Source: https://www.unfpa.org/jobs/operations-support-event-management-national-consultant

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