Outreach & Events Coordinator

Duties and Responsibilities:

While this position description does not contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee, those that are most common presently are listed below. These may change or new ones may be assigned at any time with or without notice:

• Plan, organize, and execute a variety of events to support Whatcom Land Trust’s community engagement and fundraising needs
• Design collaborative and experiential public programs, focused on inviting a larger audience into Whatcom Land Trust’s mission and cultivating potential supporters o Work with the Development Director to facilitate donor cultivation and engagement among individuals and businesses
• Manage the annual Spring Benefit (auction/gala)
• Serve as staff project manager for the Spring Benefit including managing event budget, timeline, and committee, staff and volunteer roles before, during and after the event
• Work with committee to acquire live auction items o Manage business sponsorships for the event
• Collaborate with contracted event planner o Lead all logistics such as venue selection, vendor contracts and timelines, on-site coordination, and follow-up
• Manage event-related administration
• Support the Communications and Development Directors in developing an annual event schedule that aligns with strategic goals
• Manage budgets for events and programs. Track expenses and ensure activities are conducted within the applicable department budget.
• Collaborate with philanthropy and community engagement staff to determine event guest lists when applicable
• Collect and evaluate quantitative and qualitative feedback data on events and programs to measure success and impact. Prepare post-event and program reports.
• Perform other duties as assigned.

Required skills and abilities

• Demonstrated experience in planning and executing events and fundraisers, including logistics coordination, staff/volunteer management, auction-item procurement, vendor management, and budgeting.
• Strong written and verbal communication skills to clearly, kindly and efficiently engage with community partners as a key representative of Whatcom Land Trust
• Excellent organizational skills to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment
• Attention to detail to ensure all aspects of events, from planning to execution, are effectively coordinated and executed
• Ability to work collaboratively with staff and board members, volunteers and external partners to coordinate events and provide an incredible guest experience
• Proficiency with technology including Constituent Management Databases (we use Little Green Light), Google Suite, Meta social media platforms, and event management software (we use Greater Giving)

Education and experience

2+ years of relevant work experience supporting event or program planning and coordination

Physical Requirements

Able to lift 30+ pounds and spend 8 hours on feet consistently moving and lifting supplies during an event 

Please review the website posting for additional information and description of benefits: Outreach and Events Coordinator