Oxfam – Production of Short Videos

TERMS OF REFERENCE

Production of Short Videos  

(For individual consultants or consulting teams or firms)

1. Background

Oxfam is an international confederation, counting 21 organizations working together with partners and local communities in more than 90 countries.

Oxfam has been working in Iraq since the 1990s with both an expanding and contracting presence. In 2014, Oxfam established its first office in Kalar when the conflict with ISIS began, and the country was thrown into a new humanitarian crisis in an already fragile context. Oxfam in Iraq is amongst the largest NGOs operating in the country.

Oxfam in Iraq’s strategy is shaped around 3 key pillars: 1) Humanitarian response, 2) Governance, and 3) Equality. Within each of these pillars, intervention covers the following sectors: Emergency Food Security and Vulnerable Livelihoods, Water and Sanitation and Hygiene, justice between men and women and Protection, Emergency lifesaving support, and Local Humanitarian Leadership.

Oxfam in Iraq is currently implementing a project titled Integrated and Inclusive Humanitarian WASH and Protection Response for Conflict-Affected Communities in Iraq.

The project’s purpose is to increase and maintain the dignity, wellbeing, safety of

crisis-affected IDP, returnee, and host communities, particularly women, girls, and IDPs affected by

camp closures in Kirkuk and Ninewa Governates of Iraq.

2. Purpose and objectives

Within the project scope, Oxfam in Iraq plans to produce two short videos capturing the activities and its impact done under the mentioned project in Kirkuk and Ninwa As part of this assignment, Oxfam in Iraq is looking for a production studio or film director/producer to produce short videos to cover all the pre-production and post-production work. 

The overall objective of this assignment is to produce videos to capture and document the impact of the project activities. The videos are key output that must highlight learning, achievements, and success stories from members from the grassroots, partners, and beneficiaries.

The project activites focus on the following outcomes:1) Increased and equitable use of disease-preventing, appropriate WASH materials, facilities, and services for crisis-affected women, men, boys, and girls. 2)Reduced barriers to and enhanced use of lifesaving protection services and community-based humanitarian interventions for vulnerable conflict-affected women, men, girls, and boys, including Persons Living with Disabilities. 3)Improved capacity of targeted communities to exercise health- promotion and dignified hygiene and environmental practices.

3. Scope and methodology

To achieve the desired product the service provider is expected to implement the following:

• Develop the video’s overall concept and scenario in collaboration with the Oxfam team, including the script and storyboard to be used in the shooting and production of the documentation videos, which will cover the project’s outcomes.
• Conduct field interviews and shoot in the project location, which can include the Daquq, Hawija, and Kirkuk districts of Kirkuk Governorate and Telafar, Sinjar, Ba’aj, and Hatra districts of Ninewa Governate, Iraq, with beneficiaries, partners, governmental actors, and stakeholders. The exact location and identification of actors will be agreed on with the Oxfam team.
• The videos are expected to be recorded with high-definition quality and creativity, display emotions, tell a story, and be rich with details.
• Children must be excluded from videos for protection and privacy purposes.
• Present a draft videos to Oxfam for review and comments.
• Incorporate the comments and feedback from Oxfam and produce two videos, 5 minutes each, for each location.
• Embed English subtitles in the videos as needed, and identify interviewees’ names, positions or occupations, locations, and any relevant details.
• Raw materials and all recorded contents of videos or pictures must be delivered to the Oxfam in Iraq team on a hard disk at the end of the assignment.

4. Timeframe

The consultancy shall start on the contract signing day and continue until 15^th June 2024, with 12 working days for video shooting/recording and 7 days for editing and delivering the final product.

Oxfam will provide a project/activities plan after the contract is signed, where activity types, exact locations, timelines, and focal points are designated.

5. Supervision and Management

The Area managers and the Policy, Advocacy, and Communication team will provide technical supervision of the assignment.

6. Logistics and Constraints

Oxfam will be responsible for:

• Actively engage with the consultant during the storyboard, scenario development, and work plan.
• Oxfam will provide the consultant with the draft questions and any relevant materials for their input and consideration.
• Work with the consultant to identify individual information, location, names, and positions.
• Reviewing the final film production draft and providing feedback.
• An assigned Oxfam staff member is expected to escort/support the service provider to ensure a smooth implementation of the task and work.
• Exact locations will be shared with the service provider by the delegated team member or Communications team

7. Knowledge and Experience of the Consultancy firm/individual

The following key technical requirements will be taken into consideration when assessing consultants’ technical competencies:

• Must have over 3 years of proven experience in film production and similar products.
• Extensive experience in producing similar work-related documentaries and videos for organisations to reach local and international audiences.
• Excellent technical capacities and abilities to produce full High-Definition video to ensure high-quality production.

HOW TO APPLY:

Interested individuals or consultancy firms, with relevant experience and skills based on the ToR, can submit their Expression of Interest (EOI), including the following:

1. Cover letter of no more than 1 page introducing the consultant/company and intention to deliver the assignment. The cover letter should also indicate the consultants’ availability for the proposed period.
2. The technical proposal should provide details on the proposed methodology responding to the ToR and the deliverables; capacity in line with the competencies required for the assignment, including references to experience with similar assignments and providing relevant work samples; CVs of the consulting team directly involved in the assignment, including their specific roles; and three professional referees. A technical proposal should not be longer than 5 pages, excluding annexes, and should include examples/samples of previous similar work.
3. Detailed work plan.
4. The financial proposal includes a one-page budget of the offer, covering all major anticipated costs. An accompanying work plan must be submitted too.
5. Statement on the willingness to follow Oxfam’s Code of Conduct and guidance regarding safe programming.

Please submit as soon as possible the EOI and other documents to This email address is being protected from spambots. You need JavaScript enabled to view it. with the title Production of Short Videos  (Integrated and Inclusive Humanitarian WASH and Protection Response for Conflict-Affected Communities in Iraq.) in the subject line no later than 16 May 2024; EOIs will be evaluated on a rolling basis until the consultant is selected.

All technical questions or clarifications should be sent to This email address is being protected from spambots. You need JavaScript enabled to view it.. Interested applicants can collect the Terms of Reference (TOR) at Oxfam in Iraq Country Office starting from 7 May 2024 (during working hours). Alternatively, the Oxfam Logistics team can send the ToR via email upon request.

This invitation to tender has been issued for the sole purpose of obtaining offers for the provision of the services requested against the TOR. Oxfam reserves the right not to enter into or award a contract as a result of this invitation to tender. Oxfam also reserves the right to terminate any contract issued as a result of this invitation to tender as set out in the contract terms and conditions.

Tender’s File

6639d6db986b3-tor-for-short-video-gac-iih-kirkuk-and-ninawa-final-april-2024-mm.docx