Program Coordinator, Migration, Washington D.C.

Position Description

About PADF

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger— more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For over 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

Position Overview

Under the guidance of the Program Manager, the Program Coordinator – Migration Portfolio will provide technical, financial, and administrative support for projects that aim to support asylum seekers, refugees, and vulnerable migrants in Latin America and the Caribbean. The Program Coordinator will be expected to form positive working relationships with HQ and field staff and to take initiative by troubleshooting problems and finding practical solutions in a fast-paced environment. Based in PADF’s Washington, DC headquarters office, and will require the Program Coordinator to work at the DC office at least three times per week.

Essential duties and responsibilities

The Program Coordinator’s responsibilities include:

• Acting as a point of contact between the field offices and the HQ team, partners, and donors when needed.
• Monitoring key project activities, timelines, deadlines, and deliverables to ensure efficient project implementation.
• Drafting high quality project reports, written documents, summaries, and emails for submission to meet donor requirements.
• Translate, summarize, and synthesize relevant information from Spanish into English, as necessary.
• Ensuring all project grants and partner organizations follow PADF donor regulations.
• Supporting general program management efforts, including budget tracking of program activities and outputs.
• Performing research and analysis supporting implementation of projects in the field.
• Assist with the review and analysis of documents and information received from partners and/or field teams.
• Assisting in the tracking of sub-partners’ performance, provide feedback, guidance and assistance as needed to ensure successful program implementation.
• Liaise with other programs, finance and administrative teams within the organization and contribute to the organization’s overall interdepartmental effectiveness.
• Managing internal PADF program administrative procedures and ensure compliance with PADF policies and procedures.
• Assist in ensuring that all program documentation is current and complete.
• Maintain program tracking documentation and databases.
• Support projects as needed with correspondence, research, and other tasks as assigned.
• Support proposal development processes as needed.
• Travel to projects in Latin America and the Caribbean as required.
• Perform other duties as assigned.

Competencies

• Attention to detail – Working in a conscientious and throughout consistent manner. Identify multiple sources/approaches of information to ensure that details are addressed.
• Communications – Coordinate the creation of communications and relay information across the workgroup.
• Organization skills – Demonstrated organization skills and ability to structure large quantities of information and data. Ability to plan own work, set priorities, complete them in a timely manner, face competing demands.
• Time Management Skills: Excellent time management skills, efficiently managing multiple projects simultaneously. Ability to respond quickly and efficiently to requests.

Personal Characteristics

• Results oriented – Contributes to and deliver on workplans to achieve work group objectives.
• Energy, sense of urgency, and passion for social impact – Innate sense of urgency, the drive and perseverance to find opportunities for improvement and get it done. Ability to work independently without requiring heavy supervision. Interest in empowering vulnerable communities in Latin American and the Caribbean and/or nonprofit operations is a plus.
• Learning agility – learns fast and in multiple ways and applies new learning to create new and better ways for the organization to deliver services.
• Efficiency – Nonprofits operate in a context where it is essential to be able to do more with less while keeping high-quality standards. The Finance Coordinator must be a master of efficiency, use their own time and resources with the most impact, prioritize and simultaneously handle multiple tasks, and adhere to deadlines.

Required Qualifications

• BA/BS degree in international relations, political science, public policy, economics, or related field required. Master’s degree (or equivalent experience) strongly preferred.
• Minimum of 3 years of work experience in international development, disaster management, democracy and human rights, or related field.
• Experience with grant coordination, financial tracking, or monitoring and evaluation required.
• Experience and working knowledge on migration and refugee issues in the LAC region and the organisms that provide assistance towards those individuals such as DOS/PRM, UNHCR, etc.
• Written and spoken fluency in English and Spanish is required; Portuguese and/or French is a plus.
• Exceptional writing skills to effectively prepare clear and concise reports, strategies, and/or proposals.
• Experience in working with local communities, civil society partners, and government officials is highly desired.
• Proficient in standard computer applications such as Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Knowledge and proficiency in systems like PowerBI, SharePoint, and Unit4 or similar software are highly desirable.

Salary Range: $60,000 – $73,140.

A candidate’s salary is determined by multiple factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, and internal organizational equity.

More About PADF

PADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962. www.padf.org

PADF’s core values. “H-E-A-R-T” = Honesty, Excellence, Accountability, Respect, and Teamwork.

Diversity. PADF is strong because we are diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. PADF does not discriminate based on ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of cultures, languages, socio-economic backgrounds, and perspectives on the world.

PADF is committed to safeguarding employees and those we serve, addressing inappropriate behavior, discrimination, and harassment. We take an intersectional approach, promote gender equality, and follow our Global Code of Conduct emphasizing our H.E.A.R.T. values. The code covers various aspects, including anti-trafficking, PSEAH (Protection against Sexual Exploitation, Abuse and Harassment), whistleblowing, and online safety. 

PADF is an equal opportunity employer.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements