Part-time Administrative Support Assistant

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Civil and Environmental Engineering is seeking a detail-oriented, part-time Administrative Support Assistant to provide operational support to our graduate programs. This position will be involved in a variety of Graduate Studies tasks including (but not limited to): assisting with the graduate admissions process (responding to applicant emails, reviewing applications, reviewing fee waiver requests, entering exception requests, assisting with composing offer letters & terms of offer), processing graduate appointments, tracking and maintaining accurate records for current graduate students, and providing customer service to current graduate students and faculty. This position will also assist with events and recruitment, new student orientation, student visits, open houses, and other graduate events. This is a part-time, in-person position for 24 hours per week. The starting pay rate is $17 – $20 per hour depending on experience.

This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.
The candidate must have excellent verbal and written communication. Knowledge of Microsoft Office suite and other basic computer skills. Candidate must demonstrate professionalism with a high commitment to customer service; organizational skills with attention to detail and accuracy; ability to manage and prioritize tasks with minimal direction; and ability to exercise discretion and judgment while managing confidential information.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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