Part-time Operations Manager

Reports to: Executive Director

Location: Remote within Oregon

Organization Overview:

For more than 50 years, Oregon Shores (oregonshores.org) has served as the state’s leading voice when it comes to protecting the beaches, headlands, landscapes, and ecosystems that make Oregon’s coast so spectacular and loved. Our vision is a resilient Oregon coast where all people and nature thrive together. Our mission is to educate and empower people to protect our coastal ecosystems and communities.

Oregon Shores is committed to reflecting the community within which we work: the residents of the Oregon coastal region and those who visit, care, and connect to the coast. Our commitment to reflecting the community is not only about engaging the community in our programming, but also about ensuring our staff are connected to and reflective of our community. 

Position Overview:

Oregon Shores is looking for a part-time operations-focused professional looking for part-time work (approximately 10-16 hours/week).  This would be a new position aimed at taking off the Executive Director’s task list a range of administrative, management, and bookkeeping operations so that the Executive Director can focus on big picture relationship-building, fundraising, and strategy. 

Oregon Shores is looking for a candidate who could begin June 1, 2025 or soon thereafter.

Key Responsibilities:

Fiscal Management (60%)

• Pay contractors and miscellaneous invoices as requested by the Executive Director
• Pay monthly employee travel/expense reimbursements
• Log paid invoices into the bookkeeping portal
• Upload all monthly invoices and statements to the bookkeeping portal, and provide coding and communications with bookkeepers
• Make bank deposits
• Log check/cash donations into the donor database (Little Green Light) and bookkeeping portal.
• Assist the Executive Director with creating/updating the annual budget.
• Assist the Executive Director with disseminating and summarizing monthly financial statements
• Produce monthly report on online donations for the bookkeeper
• Maintain workman’s compensation and general liability insurance policies for the organization

Human Resources (20%)

• Confirm staff submit monthly timesheets and upload completed timesheets for the external bookkeeper.
• Coordinate logistics for any in-person staff or board meetings.
• Assist Executive Director, as requested, with research and/or materials to support employee benefits and policy development.
• Approve paid time off
• Maintain tax and benefits information on Gusto payroll system

Fundraising and Reporting (15%)

• Assist with preparing budgets for grant applications
• Develop top-level skills in Oregon Shores’ Little Green Light donor database and log information and pull lists as requested by the Executive Director.
• Enter and update donor information in the LGL database to ensure data accuracy.
• Input and track donations/revenue through various platforms, including Square, LGL, and Bonfire.
• Support tracking fundraising efforts and generate regular reports for the Board of Directors.

Administrative (5%)

• Monitor strategic plan metrics and update work plans.
• Maintain and organize files in Google Drive, Asana, and other productivity tools.
• Update staff templates: timesheets, expense reports, visa reports, etc.
• Track and manage merchandise inventory for tabling events and online sales
• Assist with creating board reports and board meeting agendas.
• Provide support for the organization’s website, including calendar updates and general maintenance.
• Assist with setting up and supporting webinars.

Job Requirements:

• Strong experience managing fiscal systems and/or bookkeeping for a nonprofit
• Experience managing nonprofit grant budgets
• Experience creating nonprofit budgets
• Knowledge of donor management tools (e.g., Little Green Light) or willingness to learn.
• Experience with Google, WordPress, Asana, and other workplace tools
• Commitment to diversity, equity, inclusion, and accessibility principles and experience applying these principles to nonprofit management
• Capacity to work independently and manage tasks within a flexible, remote, part-time schedule
• Ability to contribute to an inclusive, supportive workplace environment
• Experience working with a diverse range of individuals, including communities most impacted by environmental issues

Location and Hours: 

• Part-time, hourly position. 10-16 hours per week with a flexible schedule.
• This job is remote and does not require travel
• All Oregon locations will be considered, although Portland is preferred.
• Office: Oregon Shores is a virtual organization with no fixed office. The Operations Manager is expected to provide a home office or an equivalent remote location for their work with access to communication devices (e.g., a computer, internet, phone).

The qualifications in our job descriptions serve as guidelines rather than strict requirements. If this job excites your passions and you have many but not all of the qualifications listed, we encourage you to apply. We value a variety of experiences—whether paid, unpaid, volunteer, or lived—that contribute to the knowledge and skills needed for this role. Submitting an application gives you the chance to be considered and showcase how your unique background aligns with the position.

Oregon Shores is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration regardless of sex, gender identification, sexual orientation, gender, race, color, age, or any other characteristic. Oregon Shores is committed to reflecting the diversity of Oregon’s communities in our Board, employees, and contractors. We strive to ensure that our internal culture, business practices, and programs are welcoming and advance our diversity goals.