Part-Time Receptionist (f/m/d)

Position: 
Staff
Location: 
Vienna
Status: 
Part-time
Unit: 
Facilities Services
E-mail: 
[email protected]
Open for Employee Referral
Application deadline: 
Open until filled
Starting date: 
As soon as possible

The Front Office Services of the Central European University invites applications for a part-time (20 hrs/week) Receptionist position at its Vienna Campus. This team manages CEU reception desks and acts as the first point of contact for visitors or anyone entering or calling CEU campus in Vienna.

The new Receptionist will work in Vienna with the following shifts:

• Monday-Friday: 9.00-13.00 or 15.00-19.00 (20 hrs/week).

 

Duties and responsibilities

• Assisting visitors/community members and providing an efficient service to them in person or by phone
• Having a sound knowledge of the University and its activities, of campus facilities and information about events
• Managing CEU ID card system
• Administering Visitor ID cards
• Registering guests, informing their host
• Assisting at events
• Cooperating with all units and with security services
• Handling incoming postal shipment
• Handling common email account

 

Qualifications and skills

• High school degree at least
• 3-5 years of demonstrated work experience in a similar position is an advantage but not a must
• Appropriate communication style and proficiency in English and in German, while demonstrating professionalism, a diplomatic style of communication, and patience
• Ability to multitask, work under pressure with strong time and stress management skills
• Good IT skills, proficient with MS Office Excel
• Friendly, communicative, diplomatic, welcoming, organized, hands-on attitude
• Strong organizational skills, and a detail-oriented mind-set
• Proactive approach to problem solving, ability to improvise

 

What we offer

• International environment
• Modern office space, easily accessible
• Salary supplement for meals
• Employer contributions to Resaver private pension plan
• Family support scheme
• In-house opportunities for job related training

 We offer a competitive salary of 17,050 EUR/year.

How to apply

Applicants need to submit:

• Cover letter,
• Full resume,
• Contact information (name and email address) of two references.

Please send your complete application package to: [email protected] – including the job code in the subject line: 2024/005.

Review of applications will begin immediately and continue until the position is filled.

We do not ask for reference letters at the first stage of application; the referees of short-listed candidates may be contacted for references later by CEU.

CEU is strongly committed to the promotion of gender equality and equal opportunities within our institution. Previous training, work experience and/or engagement with matters of equality, diversity and inclusion at the organizational level will be an asset. 

Central European University does not discriminate on the basis of—including, but not limited to—race, color, national and ethnic origin, religion, gender and sexual orientation in administering its educational policies, admissions policies, employment, scholarship and loan programs, and athletic and other school-administered programs.

About CEU

One of the world’s most international universities, a unique founding mission positions Central European University  as both an acclaimed center for the study of economic, historical, social and political challenges, and a source of support for building open and democratic societies that respect human rights and human dignity. CEU is accredited in the United States and Austria, and offers English-language bachelor’s , master’s and doctoral  programs in the social sciences, the humanities, law, environmental sciences, management and public policy. CEU enrolls more than 1,400 students from over 100 countries, with faculty from over 50 countries.  

In 2019, CEU relocated from Hungary to Austria as the Hungarian government revoked its ability to issue US-accredited degrees in the country. As a result, CEU offers all of its degree programs in Vienna, Austria; and retains a non-degree, research and civic engagement presence in Budapest, Hungary, through its CEU Democracy Institute , the Institute for Advanced Study , the CEU Summer University  and The Vera and Donald Blinken Open Society Archives (OSA) , and its Hungarian language public educational programs and public lectures.  

For more information, please visit https://www.ceu.edu/ .

CEU is an equal opportunity employer.

The privacy of your personal information is very important to us. We collect, use, and store your personal information in accordance with the requirements of the applicable data privacy rules, including specifically the General Data Protection Regulation. To learn more about how we manage your personal data during the recruitment process, please see our Privacy Notice under “Job Applicant” at https://www.ceu.edu/privacy .