Partnership Coordinator

tendersglobal.net

Job Overview: The Partnership Coordinator will serve as the linchpin of our consortium’s collaborative efforts, ensuring seamless coordination and effective communication among all partner organizations. This role is critical in driving success by managing every aspect of the contracts’ life cycle—from inception to completion. The Partnership Coordinator will be responsible for establishing and maintaining robust subcontract relationships, providing strategic support to ensure the timely and successful delivery of project outcomes, and ensuring compliance with all reporting requirements.

Major Responsibilities:

Partnership Management:

Establish and maintain strong, collaborative relationships with all partner organizations, fostering open communication and trust.
Serve as the primary point of contact for partners, addressing inquiries, concerns, and requests in a timely and professional manner.
Facilitate regular meetings, both virtual and in-person, to ensure effective information sharing, decision-making, and progress tracking.
Develop and implement strategies to strengthen partner engagement and participation in project activities.

Contract Management:

Manage the full life cycle of subcontracts, from inception to closeout, ensuring adherence to contractual terms and conditions.
Negotiate contract terms, monitor deliverables, and track milestones to ensure timely and successful project completion.
Maintain accurate records of all contract-related documents and communications.
Collaborate with finance and program staff to ensure timely and accurate invoicing and payment processing.

Project Coordination:

Develop and maintain detailed project plans, timelines, and work breakdown structures.
Track project progress, identify potential risks and challenges, and implement mitigation strategies.
Facilitate effective communication and coordination among partners to ensure smooth execution of project activities.
Ensure that project outcomes are achieved on time, within budget, and to the satisfaction of all stakeholders.

Reporting and Compliance:

Prepare regular progress reports for internal and external stakeholders.
Collect and review invoices/billings from partners to reimburse for their project performance and outcomes.
Ensure compliance with all reporting requirements, both internal and from our donor.

Key Working Relationships:

Position Reports to: Resettlement Director

Indirect Reporting: Senior Asylum Services Manager, Leadership Team

Other Internal and/or external contacts:

Internal: Senior Asylum Services Manager, Grants Team; Finance Team; other IRC Washington Program Teams

External: Consortium Partners, Asylum Services’ speaking organizations, migrant and refugee communities, other refugee services and resettlement agencies in WA.

Job Requirements:

Relevant degree (in business administration, public administration, or a related field) or equivalent experience
Lived experience as a refugee or immigrant is highly preferred.
2-3 years of experience in partnership or contract management.
Demonstrated track record of building collaborative relationships and successfully managing multiple projects.
Excellent communication, negotiation, and interpersonal skills.
Proficiency in project management software and strong analytical skills.
Experience in the non-profit sector and grant-funded programs serving migrant or refugee populations is highly preferred.
Demonstrated ability to work as a team member in a multi-cultural environment
Valid driver’s license
Committed to anti-racism and continual learning and growth.
Access to reliable transportation and required insurance to travel throughout the service delivery area

Working Environment:

Standard, professional office environment; hybrid remote, office, and field work

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12-month time period.