Partnerships Coordinator

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Description

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• As DRC Somalia main point of contact for sub-grants management, maintain communication and relationships with local and international partners, ensure that partners are effectively involved in the project and their feedback is channeled back to DRC management.
• Coordinate transparent negotiations with the selected partner to determine mutual rules of engagement governing the partnership; methods for achieving project success; how to ensure accountability and learning; and measures for strengthening capacity.
• Participate in external foras to represent DRC Partnership Department ie. National NGO Consortium, and Regional Office, etc.

• Lead in undertaking partner vetting and partnerships capacity assessments in line with DRC global requirements/tools at different areas offices and to ensure donor requirements are met.
• Support organizational capacity assessments for sub-grantees and other partners.
• Prepare partner sub-agreements and sub-grant agreements in line with the DRC Partnership Policy.
• Develop all DRC Strategic MoUs with states and federal government.
• Support all area offices in Reviewing MoUs.
• Oversee the review and finalization of MOUs/SGAs and their Amendments, as well as the facilitation of CD signatures in accordance with the Scheme of Delegation.
• Contribute DRC Localization agenda commitments.

• Oversee partners’ programmatic and financial reporting, ensuring that quality reports are submitted in a timely manner.
• Monitor and evaluate the quality of sub-grantees’ reporting and provide training on reporting procedures and mechanisms, to ensure improvement and impact.
• Provide day-to-day administration of sub-grants, including tracking budgets, payments, compliance, modifications and reporting, and alert the Business Development and Grants Manager regarding any performance or financial reporting issues.
• Facilitate/conduct start-up workshops with relevant staff from the partner to ensure induction in critical compliance requirements, as well as introduction to the relevant donor’s profile and requirements.
• Support the program team to monitor the programmatic progress and capacity of sub-grants against the sub-grant agreements and work plans.
• Conduct period reviews/visits to sub-grantees to ensure technical, financial, and administrative compliance with the specific Donor rules and DRC partnership policy.
• With support from the M&E team, support programmatic reporting for partners ensuring all procedures are followed.
• Liaise with finance and program staff for partner-related information or financial issues.
• Conduct periodic follow-up workshops on critical compliance requirements with implementing partners.
• Share monthly updates/reports on respective partners with Grants and Compliance Manager

• Maintain Partnership Tracker, and Partnerships SharePoint Folder
• File and achieve all sub grants liquidations and supporting documents according to the sub grants files and labelling formats.
• Share and update database of implementing partners on a monthly basis.

• Assist in strengthening the capacity of local partners by supporting trainings and providing follow-up support in report writing, sub-grants procedures, M&E and other topics as needed and in close coordination with the DRC programme team.
• In coordination with the Business Development and Grants Manager, and Head of Programme, develop the partnership strategy for Somalia.
• Any other tasks requested by line manager.

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

• Minimum four years’ professional experience in sub-grants management, vetting, due diligence assessments, partnerships, sub-grantee management, and capacity building of local partners. Additional experience in project management would be an advantage.
• Experience in working with donors such as ECHO, GFFO, BHA, Danida in conducting compliance reviews with regards to sub-grantees and sub-grantee management and implementation.
• Knowledge of and experience working with local partners in Somalia especially local NGOs.
• Experience in organization development, particularly in the NGO sector, preferred
• A pro-active person who is able to work independently and who is at the same time a good team-player
• Excellent communication and interpersonal skills
• Proven ability to prioritize tasks and meet deadlines
• Proven commitment to accountable practices
• Fluent in written and spoken English.
• Advanced MS Excel and Word
• Full professional proficiency in English and Fluency in Somali

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