The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview

The Partnerships Manager is a key position supporting the Poland Country Program. With the overall objective of achieving high-quality and compliant programming, the main goal of this position is to manage a partnership portfolio and support the Partnership Working Group to ensure effective sub-grants management and build strong, sustainable partnerships. The Partnerships Manager will coordinate the daily management of sub-awards under their management and invest in their sustainable growth and capacity for the Poland portfolio.

Key Responsibilities

Promote Effective Partnerships

• Promote and apply the IRC’s Partnership Excellence for Equality and Results System (PEERS).
• Contribute to building a strong understanding of PEERS throughout the Poland Country Program through the provision of information to relevant departments and organization of relevant capacity-building activities, to ensure that IRC’s partnership principles, skills, and approaches are applied by staff across programs and projects with partners.
• Facilitate systematic partner feedback on IRC’s management of the partnership relationship, including the documentation of, and response to partner feedback.

Partnership Management

• Help Country Program in the assessment of the CSO landscape and mapping and engaging appropriate and diverse partners (including QNGOs, LTGs, diaspora led organizations, INGOs, etc.).
• Lead the partnership vetting and due diligence processes with relevant departments.
• Ensure that the partners project proposals are compliant with IRC and donor standards.
• Lead the overall management of all partnerships in the designated portfolio and support the Partnership Working Group with facilitation and coordination of all partnership management processes to ensure well-planned, timely, coordinated, and coherent partnership management on the CP level.
• Support the CP in the facilitation of Partnership Project Opening, review and Closing Meetings.
• Coordinate partners’ narrative and finance reporting processes, ensuring that relevant departments provide timely and appropriate feedback.
• Act as the IRC Poland focal point and main contact for partnerships, communicating information with the team and escalating questions or concerns as needed.
• Maintain complete and organized partnership files according to PEERS requirements for each partner and regularly update Partnership Project Tracker / Monitoring Schedule.
• In compliance with PEERS, process sub-award agreements and agreement modifications on IRC’s Opportunity Tracking Information System (OTIS) in a timely manner, ensuring that the relevant IRC units (in-country and at the HQ) provide their inputs and approvals.
• Support the Partnership Working Group to ensure that the Monitoring Visits to the partners are planned timely and effectively.
• Ensure that the partner support plans are implemented in line with the Partnership Agreements and monitor the engagement of the partners in the implementation of PA Special Conditions.
• In collaboration with the Partnership Working Group, ensuring that the close out of partnership projects are performed in alignment with PEERS and Partnership Agreements compliance requirements.

  Perform other relevant tasks within the Grants and Partnership Department, set by the Senior Grants and Partnerships Coordinator.

Minimum Qualifications:

JOB REQUIREMENTS

Mandatory:

BA degree or equivalent in International Development or Affairs, Finance, Business or related field; Advanced degree a plus – or equivalent work experience

• Minimum of 3 years’ experience with I/NGOs
• IRC PEERs experience is preferred
• Demonstrated successful experience working with partners
• Knowledge of key donor rules and regulations (in particular U.S. Government, Sida, and ECHO)
• Highly organized, close attention to detail, and ability to effectively prioritize tasks in a fluid environment
• Ability to work well independently but also coordinate with other teams
• Willingness to travel frequently to field offices and partner locations
• Professional fluency in spoken and written English and Polish; able to communicate concisely.
• Very strong English writing and editing skills; strong computer skills.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.