Partnerships Senior Analyst, IICA-1, Bangkok

UNOPS South East Asia Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises eight business units: EAPMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Mekong, and EAPMCO Philippines.

In 2023, the UNOPS EAPMCO implemented projects worth more than USD 76 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

The Partnerships and Outreach Unit at UNOPS EAPMCO:

The Partnerships and Outreach Unit of the South East Asia and Pacific MCO, is established to support all external relations of the MCO, including fundraising, stakeholder management, donor and client liaising, business document preparation, funding acquisition, public relations and outreach functions of EAPMCO. The unit supports the Director of the MCO and Country Managers in formulating and implementing business development and communications strategies promoting UNOPS services to key external parties across 24 countries in SouthEast Asia, North East Asia and the Pacific.

The EAPMCO Partnerships and Outreach Unit has the following functions

Stakeholder Management, Liaising, and Communications:

This function focuses on supporting and facilitating the identification of donor and client needs and positioning UNOPS as a partner of choice in project implementation practices. Activities include establishing contacts with potential clients and partners and organizing high-level meetings and negotiations; close interaction with country office staff to share information and knowledge, and to provide proactive support and follow-up in building and maintaining effective client relations; identification of requirements and development and distribution of marketing materials, as well as any reports and publications required for existing and potential clients, donors and partners; review and comment on progress reports prepared by projects, and provision of advice as needed to improve content and quality; active marketing and promotion of UNOPS services by building a network of key business partners and clients, keeping abreast of market, social, economic, security and political trends across South East Asia and the Pacific; preparation of reports, briefs, concept notes, presentations, and similar support materials; development of UNOPS capacity statements for the various services provided by UNOPS; and close coordination with UNOPS HQ and the Asia Regional Office to tackle business case troubleshooting, and obtain approvals and clearances.

Project Development and Fundraising:

This function focuses on project design and production of project-related documents. Activities include scanning and assessment of business development opportunities; prioritization of business cases; business development planning; active participation in the identification, design, formulation and negotiation of new projects; drafting concept notes and project briefs and project initiation documents, with support from project and/or technical staff, for further discussion with clients and donors; preparation of business and project proposals for tenders or at donor’s requests; preparation of Expression of Interest letters for potential business when considered consistent with UNOPS’ mandate; drafting agreements and/or contractual documents for the implementation of new projects.

Best Practice:

This function focuses on application of UNOPS’ standards in project design, utilization of PRINCE2 approach, encouraging consistent working practices, and ensuring appropriate application of standards and templates.

Position Summary

Reporting to the Head of Partnerships of EAPMCO, the incumbent supports the identification, negotiation, and formulation of new development programmes across the MCO, and supports the Partnerships Team in the management of strategic relationships with Governments and funding partners assisting in programme design and development. The Partnerships Development Senior Analyst will also be an integral member of the MCO partnerships team working on a wide range of initiatives in the areas of ICT development, infrastructure, environmental management, health, access to justice, energy transitions and other key priorities in line with the Governments’ mid term development plan, long term plans, and funding partners’ priorities to establish “niche markets” for UNOPS across the MCO. In addition, the incumbent will support the MCO’s communications and outreach portfolio to raise UNOPS profile vis a vis a range of external partners.

Functional Responsibilities

Specific duties and responsibilities include the following:

EAPMCO Business Development

• Support, through research, EAPMCO in the implementation of the MCO’s partnerships development strategy building on current ongoing activities and programs
• Carry out research to identify potential strategic partnerships for the MCO , as agreed with the Head of Partnerships.
• Attend meetings, online and offline, as directed by the Head of Partnerships to network and solidify relationships between UNOPS, Governments, and funding partners in view of increasing the visibility of UNOPS service offering
• Assist the Partnerships team in coordinating new funding opportunities with relevant organizational stakeholders as directed by the Head of Partnerships
• Be familiar with UNOPS services, pricing, and leverage to assist the negotiation of new projects with prospective clients and partners
• Develop and manage partner relationships management intelligence
• Assist partners in adapting/formulating project ideas and project proposals in accordance with UNOPS business patterns and practices
• Interaction, when needed, with clients to solicit feedback and gauge satisfaction and continued interest in UNOPS services
• Support the partnerships team in negotiations, meetings and follow ups with funding partners, governments, clients and other parties, to ensure transparency of UNOPS services and costs
• Develop and implement strategic procedures for improving client relationships and services in view of actively pursuing partnership development opportunities
• Seamlessly share information across teams to ensure a fully coordinated approach to partnerships development across the MCO
• Support the achievement of year on year Engagement Addition MCO targets

Project identification:

• Contribute to the identification, design, formulation and negotiation of new projects and programs and draft concept notes, proposals and project briefs for discussion with partners
• Provide in depth evaluation of economic, political, social and other relevant reports to assess potential partnership opportunities and if needed submit analytical reports on outcomes and proposals for action
• Support the identification of potential markets and partners to pursue new/repeat business opportunities and ensure program growth

Knowledge management:

• Collect, analyze and keep abreast of humanitarian and development trends and needs across the geographical scope of the MCO (24 countries) to identify areas of collaboration within UNOPS mandate
• Contribute to the ongoing research, development and implementation of best practice and innovative approaches to maximize performance and sustain achievements in project development
• Analyze markets for business development intelligence and opportunities (facilitate assessments of partner needs, UNOPS comparative advantages, and partner survey analysis, among others)
• Support the development and distribution of marketing, communication and partner relationship management materials

EAPMCO Coordination

• Close interaction with operations staff to share information and knowledge and provide proactive support and follow up in building and maintaining effective partner relations
• Collaborate with the EAPMCO Partnerships development team as necessary and support teams as needed and as directed by the Head of Partnerships

Expected period of Assignment:

The Partnerships Senior Analyst shall perform services on a full time basis. The incumbent is a core and integral part of the EAPMCO External Relations team. The incumbent will be offered an open ended contract, extended indefinitely based on performance and financial availability of the MCO.

Monitoring and Progress Controls:

The performance of the Partnerships Senior Analyst will be reviewed and assessed by the Head of Partnerships of EAPMCO through a formal yearly appraisal.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• Advanced university degree (Master’s or equivalent) in International Development, Political Sciences, Business Studies, Economics, Engineering or related field is required.
• A first university degree (Bachelor’s or equivalent) in above-mentioned fields with two (2) additional years of relevant experience may be considered in lieu of an advanced degree or higher degrees.

Experience:

• Minimum two (2) years experience in business development , external relations, project/ program management, program development or relevant field in combination with an advanced degree is required
• Relevant work experience in the development cooperation sector is desirable
• Ability to engage external parties including UN agencies, private sector, Government and development stakeholder and forge productive working relationships is desired
• Experience working with different sectors and stakeholders, including Governments, International Financial Institutions, UN and other development partners is desired
• Experience in South East Asia a strong asset

Language Requirements:

• Full working knowledge of English is required.
• Knowledge of a language in South East Asia (Khmer, Tagalog, Vietnamese, Indonesian, etc) and the Pacific, is an asset

Contract type, level and duration

• Contract type: International Individual Contract Agreement (IICA)
• Contract level: ICS-9/ICA-1
• Contract duration: Open-ended and subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Disclaimer: If the selected candidate is a national of the duty station, a Local Individual contractor Agreement will be issued.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
• Bangkok is a family duty station.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.